Administrative Assistant 1, 2, or 3 Job at Georgia Department of Public Health
Georgia Department of Public Health McDonough, GA
$33,000 a year
Description
Full-Time Administrative Assistant 1, 2, or 3
District 4 WIC Program
Region D Covers Henry & Butts County
Henry County WIC & Nutrition Clinic
135 Henry Parkway
McDonough, GA 30253
Job Description:
Performs a variety clerical functions/process for the Women, Infants and Children Program (WIC). Works with the public, internal and/or external customers to provide information and services targeted to meet the needs of the WIC clients. Position is responsible for the enrollment of WIC participants, benefit issuance, and completion of daily and monthly reports. Detailed oriented; must be able to work efficiently and independently. Self-starter.
Fast paced work environment. MUST be organized. MUST pass periodic WIC proficiency program audits and complete disclosure of family members receiving WIC services.
All District 4 Public Health, County BOH employees are deemed essential employees in the event of an emergency. As such, you may be called on to participate in an event not limited to but including, staffing a shelter, a Specimen Point of Collection Site (SPOC) and/or Point of Dispensing site (POD). When you are called on to participate, you are expected and it will be a part of your job requirement to participate, whether the emergency occurs during or outside regular work hours.
Job Responsibilities
Job Responsibilities:
- Provides quality customer service to all customers.
- Serves as liaison between the program/administrative/technical operation and clients; determines the nature of client’s business and provides appropriate information and assistance. Refers to appropriate personnel when necessary.
- Responsible for enrollment, benefit issuance and daily/monthly duties.
- Conducts comprehensive clerical research using a variety of resources to generate reports and respond to requests.
- Enters data from forms, records and/or reports using a computer. Codes information as appropriate. Prepares memos, correspondence, forms, and other documents.
- Follows security procedures over all WIC documents and equipment as set forth by the Georgia WIC Branch Policies and Procedures.
- Meets state requirements on System Maintenance Indicators.
- Retrieves, screens, opens, and distributes incoming mail. Prepares for delivery and sends outgoing documents and other materials. Copies and distributes documents and other materials.
- Maintains filing and record keeping systems.
Minimum Qualifications
Administrative Assistant 1 (Target hire-in salary $33,000.00)
Associate’s degree from an accredited college or university OR Two years of related experience.
NOTE: Candidates with previous Public Health experience may qualify for a higher-level Administrative Assistant. If so, Candidate will be notified of such.
Additional Information
Preferred Qualifications:
- Public Health experience.
- Bilingual (Spanish/English Speaking)
- Computer experience. (Word, Excel, PowerPoint, data entry, etc.)
- Must demonstrate excellent customer service and oral communication skills, to effectively interact with all levels of departmental personnel and outside customers.
- Work requires ability to manage multiple duties simultaneously.
Benefits for Full Time Eligible Employees
- 13 Paid Holidays
- Generous Leave Package
- Employees Retirement System
- Health Insurance
- Dental Insurance
- Vision Insurance
- Health Care Spending Account
- Dependent Care Spending Account
- Life Insurance
- AD&D Insurance
- Disability Insurance
- Legal Insurance
- Long-Term Care Insurance
- Specified Illness
- Deferred Compensation (401K & 457 Plans)
- Atlanta Postal Credit Union
For more information on the State of Georgia Benefits visit -
http://team.georgia.gov/
Additional Perks
- A supportive and rewarding work environment
- Physical Activity Breaks
- Worksite Wellness Program
- Employee Assistance Program
To learn more about District 4 Public Health visit - https://www.district4health.org/
Due to the volume of applications received, we are unable to provide information on application status by phone or email. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.
*District 4 is an Equal Opportunity Employer*
The State will not unlawfully consider an applicant's race, color, national origin, religion, age, disability, sex, genetic information, political affiliation, protected uniformed service, or other legally protected category when making selection.
Applicants chosen for employment will be subject to the following
Criminal Background Check/Fingerprinting
Reference Checks & Immunizations Required
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