Blackbird Psychotherapy LLC is a private practice whose mission is to support the mental health of children of all ages and families through therapeutic treatment, education, and supportive services. We aim to be a reliable resource to the community to promote wellness and resilience in our youth and their important adults. Staff consists of one mental health therapist and two Parent Support Specialists. There is also a therapy dog in-training that is often on the premises. We are located in downtown Janesville, WI.

We invite candidates for the position of Administrative Assistant. The Administrative Assistant will report to the owner of Blackbird Psychotherapy and is responsible for providing general administrative support for one full time and two part-time staff. This position is part-time, between 10-15 hours a week and pay is $16.00-$18.00. Hours are flexible and can be a combination of in-person and remote work. A successful candidate will also pass a background check.

Essential Duties and Responsibilities

· Data entry

· Organizing and maintaining files and databases

· Use of Electronic Health Record platform

· Clerical and administrative assistance, making/receiving telephone calls, scanning, faxing, sending/receiving emails, etc

· Greet patients and visitors

· Scheduling new and returning patients

· Maintain appropriate confidentiality with patient records

· Maintain supplies/materials

· Other duties as assigned

Qualifications

· Data entry skills

· Knowledge of Microsoft (ex: Word, Excel, Outlook, etc) and Adobe

· Excellent organizational skills and attention to detail

· Excellent time management skills

· Able to prioritize tasks

· Strong analytical and problem-solving skills

· Ability to communicate effectively and professionally, both verbally and in writing

· Ability to act with integrity, professionalism, and confidentiality

· Excellent interpersonal skills

· Ability to interact with the public in a warm, empathetic, and professional manner

· Ability to work independently and with occasional distractions

· Basic knowledge of HIPAA laws preferred

Education and/or Experience

· Associates degree in a related field

· Two years of clerical experience

· Experience working in a mental health or health care setting preferred

· Experience with Electronic Health Records preferred

Job Type: Part-time

Pay: $16.00 - $18.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Choose your own hours
• Day shift

Education:

• Associate (Required)

Experience:

• Administrative assistance: 1 year (Required)
• Health care: 1 year (Required)

Work Location: Hybrid remote in Janesville, WI 53548

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