Administrative Assistant Job at Colliers Engineering & Design
Overview:
This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.
Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!
Colliers Engineering & Design is seeking an outgoing, detail-oriented Administrative Assistant to join our team. The primary function of this role is to organize, maintain, and verify all aspects of various safety credentialing and specialized training processes required for CED personnel as mandated by the client, owner or governing agency to work on or near project sites with additional duties given by the Senior Manager, Health and Safety.
Responsibilities:
- Coordinate training/testing/credentialing for each employee in the program based internal and client needs
- Maintain internal and external database to track credentials, and provide expiration / renewal notification to employees and their supervisors
- Maintain accurate information on credential details, training providers and personnel records required for training admittance
- Ability to handle confidential information
- Prepare reports for CED managers
- Perform additional general administrative tasks as assigned
- Assist CED Employees in the program with computer program login and navigation
- Work across multiple disciplines with a friendly and helpful manner
- Research Safety Training/Credentialing requirements for each program to make sure we are adhering to the most recent requirements
- Attend safety meetings as needed
- Additional projects as directed
- High school diploma or equivalent required; Associates degree in Business or Office Administration strongly preferred
- 2+ years of relevant administrative experience.
- Proficient in Microsoft Office Suite including but not limited to Excel, Outlook, Word, Teams
- Excellent verbal and written communication skills
- Excellent organizational and problem solving skills
- Ability to multi-task, and independently manage workload
- Ability to work effectively with remote CED management and staff
- Demonstrated ability to take initiative
At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.
Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!
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