Are you excited by the prospect of working for an organization that truly values your contributions, provides opportunities for growth and development, fosters diversity, inclusion and equality, AND gives you a chance to make a difference in the lives of children and families?

WHAT YOU WILL DO:

The Administrative Assistant is a non-exempt position responsible for general office duties for the Information Services and Technology (ITS) department.

• Perform general office duties including assisting ITS leadership and department with scanning, filing, travel arrangements, and any other job related duties
• Operate office equipment, such as copiers, or phone systems and arrange for repairs when equipment malfunctions
• Scan, upload and maintain files in SharePoint including all purchasing and other documents
• Update and maintain ITS policies and procedures
• Order office supplies and research cost for ITS purchases and vendors/suppliers
• Process purchase requisitions, create, order, track, and update Help Desk technology orders of equipment, software and other services in Help Desk software
• Maintain and process credit card slips for ITS leadership and other departmental credit cards
• Complete the preparation of regularly scheduled reports for ITS team including mobile device usage and agency ITS trainings
• Process and maintain all iPhone/iPad/tablets/Cell phone request and maintain current staff information at provider site, Active Directory and spreadsheet on GCJFCS SharePoint site.
• Prepare and take meeting minutes for all ITS related meetings
• Monitor License maintenance and warranty renewals
• Complete the preparation of regularly scheduled reports
• All other related job duties as assigned

WHAT WE OFFER:

• $16.00 - $17.00 per hour, depending on experience
• 15 PTO days per year
• 12 Paid holidays
• Medical, Dental & Vision insurance
• Healthcare Concierge
• Financial Wellness Program
• Dependent Care Flexible Spending Account
• Immediate eligibility for 403b Savings Plan with 25% match
• Supplementary Accident, Hospital Indemnity and Specified Disease insurance
• Paid Life/AD&D insurance
• Pet, Legal and Identity Theft programs
• Continuous training and professional development opportunities
• Mileage Reimbursement
• An opportunity to make the world a better place!

WHAT YOU WILL NEED:

• High School Diploma or equivalent
• One (1) year experience in general office environment
• Experience working in the IT field, a plus
• Detail oriented, organized, and computer literate with strong telephone, customer service, and data entry skills.
• Proficiency with Microsoft Office 365 applications and general Windows knowledge.
• Experience with Adobe Pro, a plus
• Team player and problem-solving skills are a must.

WHO WE ARE:

From babies to seniors, Gulf Coast JFCS serves all people in need, regardless of race, religion, culture or gender identity. Our programs span a broad human service spectrum, from behavioral and mental health, child welfare and adoption, family support, job and employment transition, housing, food, transportation or home care assistance for the elderly.

Gulf Coast JFCS offers an opportunity to gain field experience and direct client contact hours for both Bachelor’s and Master’s level practicum and internships. For license-eligible candidates, we offer both individual and group supervision from a Board-Certified qualified supervisor to fulfill state requirements at no cost to the employee.

Gulf Coast JFCS is committed to ensuring the health, safety, and well-being of its employees and clients, which include members of vulnerable communities. As part of this commitment, COVID-19 vaccines are required for current and newly-hired employees, unless an employee is entitled to a reasonable accommodation or exemption as permitted pursuant to Gulf Coast JFCS’s COVID-19 Vaccination Policy.