Join Our Team!

Do you desire to be part of a team that is making a difference in your own community? Are you driven to help kids and families succeed? Come join Oregon Child Development Coalition (OCDC)!
We are a non-profit organization running Head Start and comparable state funded early childcare and education programs throughout the state of Oregon. Our staff is comprised of educators, social workers, transportation, facilities, and administrative staff; all talented and skilled individuals, and all passionate about making a difference in the lives of children, families, and communities.

Administrative Assistant I – Fiscal

Hours Per Week:40
Months Per Year:12
Pay Range:18.24-21.09 hourly

Position Summary
Provides a broad range of administrative and personnel support services to both local center staff and Program Manager to include file maintenance, coordination of recruiting, policy interpretation, employee leaves and human resource related issues.

Essential Functions
Provides staff with paychecks and facilitates payroll process by:

• Collecting, calculating and entering payroll data.
• Ensuring timesheets are correct, verified and signed.
• Correcting payroll errors, obtaining signatures after employee verification.
• Receiving, copying, distributing and filing checks.

Updates and maintains payroll records by:

• Entering changes in exemptions, job title changes, wage changes, utilizing the ABRA system.
• Verifying vacation and sick leave accrual balance.
• Following appropriate local filing and distribution procedures.

Performs Accounts Payable duties by:

• Guiding, reviewing and informing Program Director of county budget by analyzing and reviewing line items and recommending appropriate money transfers as needed to the Program Director.
• Ensuring that purchase orders are created for bills and invoices and sent to Accounts Payable at CO in accordance to procedure deadlines.
• Creating purchase orders as necessary for county staff.

Education And Experience Requirements
High School Diploma or GED with a minimum of two years secretarial related experience in an office environment, preferably in financial department

OR

AA/AS degree in business administration or accounting with one year work experience wherein the majority of the time was spent administering general business matters requiring independent judgment and discretion.

Oregon Child Development Coalition (OCDC) is an equal opportunity employer (Minorities/Females/Disabled/Veterans). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

Job Type: Full-time

Pay: $18.24 - $21.09 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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