Summary:

The role of the Administrative Assistant is to create, organize, maintain, and administer a pleasant, safe, and orderly work environment in the designated office to ensure the professional and efficient functioning of the designated Office and Team, serving to establish Service Excellence and make a great first impression with the Clients and Community.

Essential Duties:

Includes the following, however other duties may be assigned:

Office Duties:

• Maintains a professional and inviting appearance of entry and all internal client-serving areas of the office (including lobby and conference rooms).
• Promptly greets all clients and ensures that they have a comfortable experience.
• Keeps common areas in office organized, cleaned, and stocked.
• Sets up meetings, calls, and offsite events as needed and required under the direction of the Strategic Leadership Team (SLT).
• Coordinates with Facilities Coordinator and IT vendor on all office-related IT issues and needs.

Administrative Assistant Duties:

• Answers the phone and routes all calls appropriately, demonstrating service excellence; takes and disseminates messages for team members timely and efficiently; and assists in returning calls on behalf of team members when necessary.
• Performs general office duties such as processing mail, photocopying, faxing, filing, and organizing as necessary and requested.
• Communicates with all office members with regard to incoming information about files and also with team members from other Corridor offices relative to collaborative visits, files, events, and priorities.
• Opens new escrow files and place closing date on office calendar.
• Orders tax certificates.
• Sends out commitment letters, makes deposits and notates accounts.
• Manages the office calendar, including scheduling and maintaining awareness of meetings, events, training sessions, and guest appointments.
• Performs other specialized administrative projects and activities (e.g. database/spreadsheet entry, preparation of presentation materials, etc.) as assigned.
• Participates as appropriate in support of Corridor Title’s Value of Service to Community.
• Performs other tasks requested by the SLT.

Requirements:

• High school diploma or equivalency
• Prior experience as an office assistant or administrative assistant preferred
• Bi-lingual (Spanish) preferred

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Lockhart, TX 78644: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative experience: 1 year (Preferred)

Work Location: In person

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