POSITION DESCRIPTION

Administrative Assistant to the Superintendent/Office Manager AAOM67

Reports to: Superintendent

Purpose: To facilitate effective and efficient administrative unit operation.

Responsibilities:

A. As Administrative Assistant:

• Maintains a positive approach to public education; fosters favorable public relations within county and state.
• Screens calls for superintendent from concerned citizens and routes to appropriate contact.
• Provides information to parents, patrons, and other interested parties regarding school system activities, policies, and procedures as requested by the superintendent.
• Attends meetings and other functions to represent school system as requested by the superintendent.
• Works closely with Human Resources to coordinate media coverage and other functions of that office.
• Assists superintendent in planning special projects, retreats, board and staff recognition functions, etc.
• Coordinates preparation of agenda for staff meetings.
• Coordinates travel arrangements for superintendent and board members.
• Coordinates calls to Board of Education members in cases of emergency.
• Coordinates preparation of agenda for Board of Education meetings, advertises meetings, arranges meeting areas, collects supporting materials as appropriate from staff members.
• Attends and prepares minutes of Board of Education meetings.
• Binds and shelves Board of Education meeting minutes.
• Prepares correspondence and reports from Board of Education information and/or obtains signatures, prepares board action correspondence for appropriate designees.
• Guards the superintendent’s time by gaining the trust of the Board of Education so that the members call the office of the administrative assistant first.
• Performs other duties as assigned by the superintendent.

B. As Office Manager

• Coordinates and directs work of any clerical staff in superintendent’s office.
• In the absence of the Coordinator of Data Management, coordinates the receptionist’s duties among clerical staff.
• Secures building at the end of the work day.
• Works with Director of Maintenance to coordinate repairs and storage space for central office.
• Coordinates physical working environment within the central office.
• Performs other duties as assigned by the superintendent.

Knowledge and Abilities:

• Extensive knowledge of grammar, vocabulary and punctuation.
• Extensive knowledge of office practices and procedures.
• Considerable knowledge of board policies, rules, regulations, procedures and functions of the organization.
• Ability to promote good relationships internally and with the public.
• Ability to communicate effectively both oral and written.
• Ability to exercise sound judgment in resolving problems.
• Ability to plan and organize work activities.
• Knowledge of operation of computers and other office machines.
• Ability to use appropriate computer software.

Training and Experience

College degree or equivalent in experience preferred.

Training or experience in the use of Google Applications and Microsoft Office Products preferred.

Term of Employment: 12 Months

FLSA Status: Non-Exempt

Salary Grade: 67 w/Supplement

February 3, 1995

July 1, 1998

September 9, 1999

August, 2002

October, 2003

May 2023

Camden County Board of Education, Camden, NC 27921