APS Contract Spec II Job at Dept of Family & Protectve Svc
Dept of Family & Protectve Svc Arlington, TX 76011
$3,081 - $4,867 a month
APS Contract Spec II
***This position has the potential for telework and will be housed in DFPS Region 3****
The Contract Specialist position performs duties associated with procuring, developing, managing and monitoring a broad range of contracts for Adult Protective Services. In addition, this position is responsible for managing the different payment methodologies associated with client and administrative service contracts or vendors. Work involves assisting in developing competitive and noncompetitive procurements; negotiating and awarding contracts; processing renewals, amendments and plan change documents; processing payments to contractors and vendors. The position monitors contractor performance to determine fiscal and programmatic compliance with Federal, State and agency policies and procedures. The position is also responsible for maintenance of contract data in SCOR and IMPACT, ongoing updates to internal tracking systems, and maintenance of billing and contract files. This position is responsible for traveling to train new APS caseworkers on purchasing methodologies and for accessing contracts. The position interacts routinely with caseworkers; contractors; representatives from various state and community agencies, organizations and Texas Department of Family and Protective Services staff at all levels; and the general public.
***This position has the potential for telework and will be housed in DFPS Region 3****
The Contract Specialist position performs duties associated with procuring, developing, managing and monitoring a broad range of contracts for Adult Protective Services. In addition, this position is responsible for managing the different payment methodologies associated with client and administrative service contracts or vendors. Work involves assisting in developing competitive and noncompetitive procurements; negotiating and awarding contracts; processing renewals, amendments and plan change documents; processing payments to contractors and vendors. The position monitors contractor performance to determine fiscal and programmatic compliance with Federal, State and agency policies and procedures. The position is also responsible for maintenance of contract data in SCOR and IMPACT, ongoing updates to internal tracking systems, and maintenance of billing and contract files. This position is responsible for traveling to train new APS caseworkers on purchasing methodologies and for accessing contracts. The position interacts routinely with caseworkers; contractors; representatives from various state and community agencies, organizations and Texas Department of Family and Protective Services staff at all levels; and the general public.
Essential Job Functions:
Completes contract management and monitoring activities as per applicable handbook requirements. Completes associated administrative activities such as maintaining contract documents as per policy and divisional/unit guidelines. Identifies and resolves Contractor issues and manages financial aspects of assigned contracts or payment methodologies. Participates in conducting Procurement Card training and other program specific trainings or meeting for the purpose of interpretation of contract related policy, in the interpretation of service delivery requirements. Conducts intensive invoice reviews and processes bills. Apprises appropriate staff of any significant problems concerning contracts in the region. Serves as primary liaison between contractors and Texas Department of Family and Protective Services staff. Performs other duties as assigned and required to maintain unit operations.
Completes contract management and monitoring activities as per applicable handbook requirements. Completes associated administrative activities such as maintaining contract documents as per policy and divisional/unit guidelines. Identifies and resolves Contractor issues and manages financial aspects of assigned contracts or payment methodologies. Participates in conducting Procurement Card training and other program specific trainings or meeting for the purpose of interpretation of contract related policy, in the interpretation of service delivery requirements. Conducts intensive invoice reviews and processes bills. Apprises appropriate staff of any significant problems concerning contracts in the region. Serves as primary liaison between contractors and Texas Department of Family and Protective Services staff. Performs other duties as assigned and required to maintain unit operations.
Knowledge Skills Abilities:
Knowledge of or ability to learn Excel, IMPACT, SCOR, SharePoint and Word.
Skill in effective written and verbal communication.
Skill in establishing and maintaining effective working relationships.
Ability to calculate detailed math formulas accurately.
Ability to organize, prioritize, and complete multiple tasks with deadlines.
Ability to function as a team member.
Knowledge of contracting regulations and policies.
Ability to interpret and apply state policies, rules and regulations.
Ability to identify problems and make recommendations to correct.
Ability to work in a stressful environment and meet deadlines.
Ability to work independently with little supervision.
Registration or Licensure Requirements:
The successful applicant must earn their Contract Management certification within the timeframe identified by the hiring supervisor in order to maintain on-going employment.
The successful applicant must earn their Contract Management certification within the timeframe identified by the hiring supervisor in order to maintain on-going employment.
Initial Selection Criteria:
Graduation from an accredited four year college or university and two years full-time contract development, contract management, contract evaluation, contract monitoring, training of contract providers, or Texas Department of Family and Protective Services experience.
Acceptable Substitutions:
One additional year full-time contract development, contract management, contract evaluation, contract monitoring, training of contract providers, or Texas Department of Family and Protective Services experience may be substituted on a year for year basis for the required education, with a maximum substitution of two years.
Must earn a CTCM within 18 months of hire and comply with all ongoing certification requirements.
Graduation from an accredited four year college or university and two years full-time contract development, contract management, contract evaluation, contract monitoring, training of contract providers, or Texas Department of Family and Protective Services experience.
Acceptable Substitutions:
Additional Information:
The position requires travel to meetings and trainings within and outside the region on a periodic basis. Salary will be calculated according to DFPS salary policy.
This position has the potential for full-time telework and will be housed in DFPS Region 3.
The position requires travel to meetings and trainings within and outside the region on a periodic basis. Salary will be calculated according to DFPS salary policy.
This position has the potential for full-time telework and will be housed in DFPS Region 3.
MOS Code:
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 51C, LS, SK, 3044, 6C0X1. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 51C, LS, SK, 3044, 6C0X1. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx
As a state agency, DFPS is required Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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