Commercial Assistant Property Manager Job Description
Grubb Ventures, LLC

We are seeking a dynamic team player to join our team in a full-time role as Commercial Assistant Property Manager. This person will be a key member of the Commercial Property Management team. The position will assist our property management team in all aspects of our award winning development, Raleigh Iron Works. Winner of the 2023 Triangle Business Journal SPACE award for best redevelopment, Raleigh Iron Works includes office, retail, restaurant, and apartments which connects Raleigh’s history to its future through innovative, curated, and dynamic spaces (https://raleighironworks.com/). This position plays a vital role in maintaining positive relations between building tenants, vendors, partners and the Grubb Ventures team.

Grubb Ventures is an award-winning boutique real estate development, management, and commercial leasing company that creates and redevelops high quality communities in infill locations in the Research Triangle Region of North Carolina. We continue to pursue excellence as we:

• Build award winning assets with superior returns for our investors.
• Provide outstanding service to our tenants and residents.
• Reward performance and create an environment of collaboration and inclusiveness for our team.

Grubb Ventures is committed to:

• Creating properties that enhance the community.
• Build communities that support the wise use of resources.
• Donate time and resources to expand affordable housing opportunities, support local artists and build a more equitable community.

Our team is committed to service, innovation, quality, integrity, sustainability and diversity.

Responsibilities:

• Respond to tenant needs, ensuring that problems are resolved promptly which may include dispatching the Grubb facilities team and/or third party vendors to handle building related issues, as appropriate.
• Oversee coordinating vendor services and supervise as needed.
• Assist the Property Manager with vendor meetings/outreach, RFPs, bid analysis and contract execution.
• Perform regular onsite inspections of the portfolio and recommending maintenance and improvements as necessary.
• Assisting Tenant Service coordinator in drafting and sending all tenant and building related correspondence-emails.
• Assisting Tenant Services Coordinator with fire/life safety procedures for all properties, reviewing, edit & update tenant portal websites, create newsletters, etc.
• Assisting Tenant Services Coordinator with office and retail tenant move ins and move outs.
• Manage AR including tenant outreach regarding collection of rents.
• Handle all AP for the property by processing invoices which includes data entry and GL coding. Review with Property Manager for approval and work with vendors to clear up any billing issues.
• Participate in weekly property management meetings.
• Organize quarterly tenant events and tenant satisfaction activities.
• Abstract leases into property management software.
• Assist in preparing monthly reporting, annual reforecast and property budgets.
• Assist in the upkeep of all property management software (Yardi / MRI Angus, and/or other building management software), which includes maintaining company electronic records organized including, contracts, invoices, vendor COIs and W9s, and other documents relating to property operations.
• Ad-Hoc tasks / projects as assigned.

Position Requirements:

• Bachelors degree in business, real estate or hospitality is preferred
• Minimum of 3-5 years in Commercial Property Management is required
• Experience with Yardi, Microsoft Office is required
• Working knowledge of accounts payables, receivables, budgets and expenditure controls
• Experience in managing office and retail portfolios
• Competency at preparing professional, comprehensive memorandums, reports, documents, etc.
• Proficient in communicating at all levels in both oral and written form.

Please send inquiries and resumes to kvillanueva@grubbventures.com.

Grubb Ventures is an equal employment opportunity employer. Grubb Ventures’ policy is not to discriminate against any applicant or employee based on race, color, sex, religion, national origin, age, disability, pregnancy, military/veteran status, marital status, genetic information, gender identity, sexual orientation or any other basis protected by applicable federal, state, or local laws. Grubb Ventures also prohibits harassment of applicants or employees based on any of these protected categories. It is Grubb
Ventures’ policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Vision insurance

Experience level:

• 3 years

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Raleigh, NC 27612: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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