Why Rensselaer?

Our dynamic global community of changemakers includes some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on in Troy, NY - a beautiful 275-acre campus in upstate NY - Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, and one of the world’s fastest supercomputers. With nearly 200 years of experience advancing scientific and technological knowledge, Rensselaer remains focused on addressing global challenges with a spirit of ingenuity and collaboration. To learn more, please visit www.rpi.edu.

Are you ready to change the world? Apply now! Visit: https://careers.rpi.edu/en-us/job/493822/awards-manager-lead-award-administrator

Job Summary

The Lead Award Administrator (Award Manager) is responsible for managing the award administration process for RPI’s central research administration office, including maintaining a portfolio of active awards, from receipt, acceptance and execution to financial account establishment, as well as issuance, monitoring, and management of all outgoing subawards.

• The Lead Award Administrator ensures accurate setup of awards in RPI’s eRA and ERP systems (Cayuse and Banner respectively).
• The Lead Award Administrator also serves as primary point of contact to all RPI stakeholders (internal and external) related to requests for prior sponsor approval (such as re-budgets, change of key persons, transfers, and subaward issuance) or other award management matters.
• The Lead Award Administrator identifies and leads process improvement efforts related to award administration and prepares and delivers communication and training on sponsored award administration topics at RPI for faculty and campus stakeholders.
• The Lead Award Administrator manages and monitors overall volume and assignment of award-related requests or tickets and actively ensures requests received from internal and external stakeholders are responded to in a timely and complete fashion.
• The Lead oversees the day-to-day operations of the awards team at RPI, providing guidance and support for the Sr. Awards Administrator and Awards Administrator on various transactions as needed, interpreting various sponsor award terms and conditions as well as applying RPI rules and policies to transactions as required.

Minimum Qualifications

• Bachelor’s Degree in related field
• Five (5) years of relevant professional experience in sponsored award administration, research administration, contract administration in a higher education environment. Previous experience with managing sponsored awards from a central office, including experience establishing sponsored project financial accounts, reviewing financial terms and conditions and determining appropriate account attributes, and managing an active portfolio of sponsored projects.
• Experience issuing and managing a portfolio of active subawards, including experience with subrecipient monitoring.
• Experience using Banner Finance or similar ERP system.

Relevant combinations of education, training and experience may be considered.

Minimum Knowledge, Skills, and Abilities

• Knowledge of sponsored award receipt, negotiation, and financial account creation in a university/research institution setting.
• Ability to interpret routine federal grant terms and conditions and draft and issue appropriate subagreement. types, as well as knowledge of applicable subrecipient monitoring rules and regulations.
• Specialized knowledge of federal regulations and policies governing educational institutions and/or non-profits, specifically 2 CFR 200 (Uniform Guidance) and rules related to Federal grants management in a Higher Education environment.
• Ability to manage Federal grants and contracts, as well as pass through awards, from Federal sponsors such as NIH, NSF, DoD, DoE, and others.
• Ability to maintain confidentiality of privileged documents and communication.
• Demonstrated proficiency with Microsoft Office Suite
• Ability to analyze and interpret data
• Ability to communicate effectively, both orally and in writing
• Excellent interpersonal and organizational skills
• Ability to work effectively under pressure and meet established goals and objectives
• Ability to work independently or as part of a team
• Ability to work in fast paced, rapidly changing environment.
• Demonstrated problem solving and project management skills.
• Demonstrated supervisory skills
• Demonstrated ability to work independently with minimal supervision
• Excellent oral and written skills
• Ability to interact well with people either individually or in a group setting

COVID-19 Pandemic Protocols

Rensselaer requires all faculty and staff to be vaccinated (and boosted when eligible) against COVID-19. Requests for exemptions for medical or religious reasons will be evaluated on a case by case basis. For more information, please see Home Page | COVID-19 Policy (rpi.edu)

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

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