• Ensure documented procedures are in place, utilized, and maintained, for all critical activities within the entire organization
• Ensure accurate and timely compliance to all regulations and requirements (I-9’s for students and direct hires, all Department of Labor requirements, OSHA, Payroll, etc) and ensure accurate record keeping to support
• Oversee administrative functions to ensure efficient and consistent operations as the organization scales; including proper budgeting and tracking of all expenditures
• Maintain open, collaborative, and active relationship with all members of the faculty and staff
• Work closely with the Dean of Students, Counselor, and other faculty members to promote and enhance student well-being

• Responsibility for the quality and content of all financial data, reporting and audit coordination
  • Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting
• Ability to translate financial concepts to – and to effectively collaborate with - programmatic and fundraising colleagues who do not necessarily have finance backgrounds
• Regularly reconcile Partner contract status (fee schedules, invoicing, A/R, etc) with CWS to ensure accurate accounting and collections
• Regularly reconcile Missed Work Days with CWS to ensure accurate student account status
• Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors
• Oversee and lead annual budgeting and planning process; administer and review all financial plans and budgets; monitor progress and changes and keep leadership team abreast of the organization’s financial
• status
• Manage organizational cash flow and forecasting
• Implement a robust contracts management; ensure that the contract billing and collection schedule is adhered to and supports operational requirements
• Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual

• Work closely and transparently with all external partners including third-party vendors and consultants
• Optimize all external spend by identifying and negotiating with key suppliers, ensuring non-profit pricing and tax exemption status
• Ensure all required supplier/contractor paperwork on file (certificates of insurance, W-9, etc)
• Comply with all Board-imposed requirements (multiple quotes, non-conflict of interest sourcing, etc.)
• Work with all internal stakeholders and suppliers to continuously seek cost reduction opportunities, including leveraging the Cristo Rey Network

• Further develop the Human Resources and Administration Departments, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting
• Ensure that recruiting and hiring processes are consistent and streamlined, and compliant to all State and Federal laws and regulations
• Establish and manage a comprehensive training program to educate employees regarding staff tools, policies and procedures

• Ensure Food program meets all State and Federal requirements (including serving and reporting)
• Ensure all students that wish to partake in the program are able to do so

REQUIREMENTS

• Bachelor degree from an accredited College/ University – preferably in Finance, Accounting, Business, or Organizational Management; Advanced Degree preferred
• Minimum 7-10 years of overall professional experience; ideally 6+ years of broad financial and operations management and/or program management
• Successful track record in setting priorities, keen analytic, organizational, and problem-solving skills which support and enable sound decision-making
• Sensitivity to the ethnic, racial, and religious backgrounds of the student body
• Excellent organizational skills - with emphasis on attention to detail
• Excellent communication skills - verbal (in person and over the phone) and written
• Excellent inter-personal skills – high energy, positive, influential and collaborative
• Knowledge of QuickBooks, MS Office Suite, and Google Workspace a plus
• Ability to maintain confidential information
• Bi-lingual fluency in English and Spanish a plus (verbal and written)
• For-profit business background a plus