Gootee Construction is hiring a full-time Administrative Assistant to join our team in Metairie, LA, with an average hourly income between $18.00 to $22.00 per hour based on skills and experience. If you are dedicated, hardworking, and looking to join a family oriented team, you don't want to miss out on this opportunity to join one of the Top Workplaces in the metro New Orleans area. Come be a part of some of the exciting construction projects that you see being built everyday in our community.

Gootee Construction is a commercial mechanical construction and service company providing HVAC, plumbing, medical gas, and testing and balancing services across southeast Louisiana. Every member of our team is instrumental in creating and building healthier communities.

This Administrative Assistant position will be in a support and cross training role with current Office Administration and assist managers with their job tasks. The position will assist different departments within the company and with different areas such as project administration, office administration, HR, and accounting.

Education/Experience

• Work experience in accounting and/or human resources in one or more functions is desirable
• Work experience in the construction industry and understanding of project management is desirable
• Strong written and verbal communication skills
• Proficient computer and software skills and knowledge to include Microsoft Suite (Outlook, Word, Excel); Will be required to learn and work in ComputerEase, ServiceTrade, Omnidek, Align, Procore, Bluebeam and other various web portals.
• Must be able to successfully pass a pre-employment criminal, driving and drug screen
• Must possess a current and valid state driver’s license and a clean driving record

Administrative Duties

• Serve as a backup to the Service Department Dispatcher and becoming proficient in ServiceTrade
• Serve as a backup to the Office Administrator and Service Dispatcher for covering the front desk/phones
• Assist Project Managers with filing contracts, filing permits, creating contracts and purchase orders, opening new projects and completing the new project setup, entering change orders and project budgets, creating operation and maintenance binders, and other typical construction job administrative tasks

Accounting Duties

• Assist in accounts receivable by creating and sending monthly pay applications and weekly service invoices
• Make weekly phone calls for accounts receivable collections
• Assist with the weekly payroll process through timely data collection and accurate data entry

Human Resources Duties

• Assist with new employee onboarding, recruitment, benefits administration, and training
• Create new hire binders and welcome packets for new employees
• Assist with processing of pre-employment drug screenings, new hire paperwork completion, and verification of Federal I-9 forms
• Assist with employee engagement events and special/annual events
• Assist with annual open enrollment processing.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Metairie, LA 70001: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 5 years (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

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