Job Summary:

The Division Administrator is responsible for the administrative functions, financial management, planning and operational affairs of the Division of Gastroenterology and Hepatology. The Division Administrator has all the duties and responsibilities of a senior financial manager and a business operations manager for the division. As the financial manager of the Division, the Division Administrator is responsible for all areas of the financial planning and management.

As the business operations manager of the Division, the Division Administrator is responsible for the overall operations of the Division, which includes support services, facilities, purchasing and inventory, information systems and security, patient safety, compliance, medical education, human resources/academic affairs, clinical and clinical outreach and marketing. The Division Administrator serves as a senior advisor to the Division Chief, providing financial guidance, background information, and management advice and providing counsel to faculty and staff concerning administrative processes associated with patient care, teaching and research activities.

SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

Responsibilities:

Oversees the administrative operations, financial management/planning, and operational affairs for an academic and/or clinical practice unit within a department. Develops and directs the long-range strategic business plans for the unit to ensure achievement of established goals and effective management of administrative operations. Manages many budgets and supervises staff.

• 5% Oversees professional billing and monitors revenue cycle processes in collaboration with leadership to ensure accurate and timely processing and compliance with federal, state, and organizational policies
• 15% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
• 15% Develops, manages, and monitors unit budgets
• 5% Designs, implements, and monitors financial management policies and procedures to ensure compliance with established rules and regulations
• 15% Oversees financial planning, budgeting, and accounting functions of academic and professional clinical care operations and research portfolios
• 10% Directs and serves as advisor to leadership regarding policy improvements and resource allocation to assist with daily operations
• 15% Serves as a senior advisor to executive leadership and a unit liaison disseminating information and providing financial, human resource, and operational guidance regarding administrative processes
• 10% Assists in the development of strategic and short-term planning processes, and facilitates the obtainment and validation of data needed for strategic decision-making
• 5% Provides leadership, guidance, and management of the department's clinical, research, teaching and service programs and staff to ensure efficient and effective operations
• 5% Provides oversight and management of office, research, and clinical space and equipment on and off campus, department information systems, and regional network development

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Bachelor's Degree
Degree in business, finance, health care administration, health sciences or related field preferred.

Qualifications:

At least six years of relevant experience in an academic medical center, health care environment and/or research environment with demonstrated success in the management of complex programs, activities, or units, is required.

Experience in clinical operations and planning is preferred.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $115,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $115,000 but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/)

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

This position requires an individual who is organized; works well under stress, and can juggle competing priorities and deadlines. The position demands a flexible schedule and the ability to work long hours due to workload and deadlines as necessary. This position may be required to attend meetings and respond to questions outside regular workdays and hours, including weekends. Meetings occur at multiple locations on and off campus and with external stakeholders.

This position requires excellent communication skills and awareness of ethical and political ramifications of decisions. A grasp of the overall mission and objectives of the department within the UW School of Medicine and Public Health is essential. The individual must be self-motivated, and able to work collaboratively as well as independently. The Division Administrator is in a highly visible position, often standing in for the faculty leadership on strategic decision-making forums. The long term success of the Division is dependent on the Division Administrator overseeing the finance, operations, clinical, research and educational programs of the Division.

How to Apply:

At UW School of Medicine and Public Health, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role, we encourage you to apply.

The Department of Medicine and the University of Wisconsin-Madison are committed to fostering diversity. We encourage applications from potential candidates of all race, class, gender, sexuality, ability, nationality, religion, and other group identities; and we encourage applications from candidates who can demonstrate a commitment to diversity, equity, and inclusion.

Contact:

Sheri Lawrence
sll@medicine.wisc.edu
608-262-3133
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Clin Sci Div Admin(HS097)

Department(s):

A53-MEDICAL SCHOOL/MEDICINE/MEDICINE

Employment Class:

Academic Staff-Renewable

Job Number:

276967-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.