Organization Description:

From sandy beaches and salt marshes to freshwater swamps and farmland, the Coastal Conservation League is working to respond to rapid growth and development, as well as impacts from a changing climate on the South Carolina coastal plain. We work from our headquarters in Charleston, our legislative office in Columbia, our South Coast office in Beaufort, which covers Beaufort, Jasper, Colleton, and Hampton counties, our North Coast office, which works across Georgetown, Horry, Marion, Williamsburg, and Florence counties, and our food hub, GrowFood Carolina, in Charleston. Our team of professionals works across the coastal plain to promote clean energy, protect land, water and wildlife, build strong cities and towns, and support local food and farmers to build healthy, resilient communities.

Our mission is to protect the health of the natural resources of the South Carolina coastal plain and ensure a high quality of life for all of the people who live in and love this special place.

Summary:

The Executive Assistant provides administrative support to the Executive Director and the Director of Human Resources and serves as liaison to the Board of Directors. This position plays a critical role in managing schedules and communications with leadership and board members of the organization. This position is responsible for supporting the Directof Human Resources in HR administrative tasks.

Essential Functions:

• Maintaining the Executive Director’s calendar including scheduling and confirming meetings and appointments, communicating with participants, and ensuring meeting logistics are set
• Coordinating executive communications including phone calls and emails and acting on their behalf
• Interfacing with all aspects of the organization in support of a highly functioning teams – including scheduling of staff, leadership, and individual meetings and agendas
• Interfacing with Board members to coordinate calendars and schedule regular meetings
• Preparing Board materials using a variety of current software to provide professional presentations
• Managing the Nominating and Governance Board Committee
• Supporting and participating in external events
• Drafting memos and other documents, compiling information, conducting research to develop communications
• Executing various administrative tasks including scheduling travel and managing travel itineraries, preparing expense reports, and maintaining an organized filing system for paper and electronic documents
• Performing as trusted confidant to Executive Director.
• Provides assistant duties for HR Administrative tasks to the Director of Human Resources.
• Other duties as assigned

Authorities:

• None

Competencies

• Demonstrated exceptional written and interpersonal communication skills
• Ability to act with discretion and maintain confidentiality
• Ability to adapt to shifting priorities and perform under changing circumstances while maintain professional composure
• Proven attention detail and ability to produce high quality results
• Strong organizational and analytical skills
• Ability to complete tasks individually and also function collaboratively as part of a team

Required Education and Experience:

• Associates degree in Business Administration or related field or a minimum of 2 years in an administrative or executive assistant role.
• Prior experience in a similar role is required.
• Experience with Microsoft Office.
• Experience with multiple calendar and events management.
• Experience with managing, documenting, and creating board meeting packets and minutes.
  
  
  

Preferred Education and Experience:

• Bachelor’s degree in Business Administration or related field or a minimum of 4 years in an administrative or executive assistant role.
• 3-5 years of prior experience preferred.
  

Work Environment

The position operates in a professional office environment located in Charleston, SC.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands, and climb stairs. The employee must occasionally lift and/or move up to 25 pounds.

Travel

Some local travel may be required.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Other duties may be required in the job as requested by the Supervisor.

Benefits

The Coastal Conservation League offers a competitive suite of benefits, including medical, dental and vision insurance; short- and long-term disability; life insurance, 403(b) retirement and generous paid time off policies.

Equal Opportunity

Cultivating a diverse and inclusive team is an essential component of the Conservation League’s commitment to advancing equity. Candidates of all backgrounds are encouraged to apply.

The Coastal Conservation League is an equal opportunity employer. The Conservation League does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit, and business need.