Executive Assistant Job at AdventHealth Tampa
Description
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.
Work Hours/Shift
Full Time Days
Florida Hospital Tampa
Our hospital has celebrated many firsts in Tampa’s health care history since we opened our doors in 1968. Today, more than four decades later, Florida Hospital Tampa continues to offer innovative medicine as we elevate health care in the Tampa Bay region.
At Florida Hospital Tampa, our diverse clinical specialties provide world-class health care to our patients. We offer the most trusted, expert care in key specialties including cardiovascular care, neurosciences, orthopedics, women's health, cancer and surgery. Our skilled surgeons not only utilize minimally invasive and robot-assisted procedures, but they are also leaders in improving these advanced techniques.
What You Are Responsible For
:
- Maintains all communications for the Executive and department including written correspondence and telephone contacts. Drafts documents as requested.
- Coordinates and maintains the Executive’s calendar for meetings and appointments to provide optimal utilization of the executive’s time. Position works collaboratively with other administrative staff throughout the hospital system, the community, etc.
- Fields all departmental phone calls, provides appropriate trouble shooting and routes caller appropriately; screens all department mail, reduces paper flow and manages all follow-up correspondence.
- May assist with developing the annual operating budgets and supports the strategic planning process.
- Maintains the department invoice process including receiving, validating, filing, and processing invoices for payment. Assists with trouble shooting on invoices and helps prepare monthly expense reports.
- Maintains department supplies and orders supplies within budgeted dollars.
- Assists the Executive and department with developing PowerPoint presentations and supports the department by making minor and simple changes to graphic files (InDesign, Publisher). Develops and maintains excel files as needed for departmental reporting,
- Attends departmental meetings, takes minutes, transcribes and prepares documentation, as needed.
- Manages the department’s electronic filing system.
- Assists with managing project assignments for the department as needed.
- May represent the department on cross-functional teams and task forces within the hospital.
- May represent the organization at community events from time to time.
What You Will Need:
- Proficient with computer programs with word processing: PowerPoint, Excel, Word.
- Demonstrates interpersonal skills by effectively communicating with all levels of management and outside venders.
- Strong emphasis on organizational skills and strong attention to detail and ability and willingness to multi task.
- Ability to deal with data that is of a sensitive and confidential nature.
- Ability to work independently or in a team environment.
- Good math skills with an ability to understand and work with spreadsheets.
- Displays professional interactions with all levels of internal and external customers as demonstrated by work history and interview process.
- Excellent verbal and written communication skills as demonstrated by application resume, work history and interview process.
- High school degree required.
- Prior clerical support for an executive or marketing executive is highly desired.
- 5 years secretarial/administrative experience.
- AA or BA degree or some combination of formal education and relevant work experience. (Preferred).
- Prior experience working in assigned department or a medical/hospital related environment. (Preferred).
- Prior administrative support for an executive/C-Suite level. (Preferred).
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.
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