Executive Assistant Job at Brookfield Asset Management
locations
Chicago, Illinois
time type
Full time
posted on
Posted 22 Days Ago
job requisition id
R2028865
Location
Chicago - 110 North Wacker Drive, Suite 2700
Business - Public Securities
Brookfield’s Public Securities Group serves institutions and individuals seeking the investment advantages of real assets through actively managed listed equity and debt strategies. The Public Securities Group leverages Brookfield’s core real asset expertise across real estate, infrastructure, real asset debt, real asset solutions and opportunistic strategies through a variety of flexible and scalable investment mandates, including separate accounts, registered funds and private funds. Clients include financial institutions, public and private pension plans, insurance companies, endowments and foundations, sovereign wealth funds and high net worth investors. The Public Securities Group has been investing in public securities for over 30 years and has over $19 billion of assets under management. For more information, visit
https://publicsecurities.brookfield.com
.
Brookfield Culture
Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
Job Description
Position Summary:
The ideal candidate is detail oriented with strong organizational skills, is proactive and interacts well with staff at all levels while remaining positive, flexible, and efficient. A high level of professionalism and confidentiality is crucial to this role. Executive Assistant responsibilities within Brookfield are subject to change and require flexibility as may be required to support other groups during busier times.
Key responsibilities:
- Provide administrative support to the North America Institutional Sales Head and four senior Institutional Sales Team Directors
- Responsible for calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones
- Manage business expense reporting for sales team members using Concur
- Maintain contact and activity data in Sales Force in collaboration with senior sales team members
- Create and modify PowerPoint presentations, including formatting of charts, graphs and images. Attention to formatting, design, editing and proofreading are required.
- Organize travel arrangements as required, and in partner with Corporate Traveler, and update executives’ calendar with details
- Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines
- Utilize analytical skills and a broad understanding of the business to interpret and anticipate the needs of the executives and proactively bring together appropriate resources to be supportive in addressing issues
- Promptly respond to requests with accuracy and a courteous demeanor
- Manage email filing, distribution lists/mailboxes, and document preparation for internal and external meetings
- Additional administrative tasks including mail, copying and binding, and submitting and processing of invoices
- Coordinate with other Assistants to process expenses for various individuals
- Demonstrate an awareness of the fundamental business principles as well as an understanding of the overall firm to ensure appropriate decision-making protocols are followed
- Plan and coordinate onsite and offsite meetings, special functions and events with external and internal partners
Requirements:
- (5+) years’ experience supporting at the executive level
- Education – College diploma; University degree preferable
- Highly proficient in MS Office, including Word, Excel, PowerPoint and Outlook (create and/or update PowerPoint presentations and create mail merges with numerous recipients)
- Experience with Concur, SharePoint and Salesforce
- Extremely organized, ability to anticipate requests and be proactive
- Able to manage multiple priorities and work comfortably in a fast-paced environment
- Strong interpersonal skills and good judgment
- Ability to communicate effectively with all levels of employees, including senior executives and outside contacts in a professional manner
- Team player and collaborative - provide support to other groups when time warrants, during absences, holidays etc.
- Overtime will be required as needed
Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
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