Executive Assistant III Job at University of Arkansas
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Type of Position:
Professional Staff - Operations
Job Type:
Work Shift:
Sponsorship Available:
Institution Name:
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
The safety of our team members at the University of Arkansas for Medical Sciences is our top priority. For this reason, successful applicants for this position must be fully vaccinated against Covid-19 or have an approved medical or religious exemption on file with our Student & Employee Health Services dept. UAMS will adhere to all federal, state and local regulations and will obtain necessary proof of vaccination prior to employment to ensure compliance.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
UAMS is an
Affirmative Action and Equal Opportunity Employer
of individuals with disabilities and protected veterans and is committed to excellence. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (501) 686-6432 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).
At UAMS we value Diversity, Equity and Inclusion. Visit our website to learn more:
For general application assistance or if you have questions about a job posting, please contact Human Resources at
askrecruitment@uams.edu
.
Department:
Department's Website:
Summary of Job Duties:
Qualifications:
Minimum Qualifications
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Bachelor's Degree in Business Administration or related field plus four (4) years of executive administrative experience or experience in a related field.
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Must be proficient in Microsoft Office, including Outlook, Word, Excel, Workday or a similar general ledger system.
Preferred Qualifications:
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Bachelor's Degree plus five (5) years of executive administrative experience
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Professional writing experience and intermediate level in computer program proficiency with the ability to learn new technology quickly
Additional Information:
Responsibilities:
Primary Support
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Provide high-level administrative support to the Dean of the College of Pharmacy, including but not limited to the following: maintaining Dean’s calendar, arranging, organizing, maintaining Dean’s travel, preparing correspondence and reports, communicating with stakeholders, scheduling meetings, , maintaining professional memberships and continuing education documentation, etc.
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Facilitate meetings hosted by the Dean’s Office (i.e. Dean’s Executive Committee, Dean’s Advisory Board, COP Faculty Meetings, Promotion & Tenure Committee, and other meetings) which entails reserving space, preparing agendas and minutes, distributing and maintaining documentation, member voting, ordering food and communicating with attendees, etc.
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Plan and coordinate special events hosted by the College, which entails reserving a location, preparing invitations and flyers, coordinate food and volunteers for events, set-up and tear-down, etc.
Donor and Alumni Support
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Provide high level support to the Dean for activities related to donor and alumni relations.
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Maintain correspondence and donor list for scholarships and other specialized endowment accounts for the College of Pharmacy.
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Coordinate and support College development and alumni activities.
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Work with Institutional Advancement to schedule routine meetings and participate in committee activities related to donor and alumni events.
Other Support
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Facilitate recruitment and guest visits by making travel arrangements, providing transportation, organizing itineraries, and processing reimbursements.
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Provide support to the Assistant Dean for Administration by following up with former students that are part of the ABOP rural scholarship/loan program to ensure that the forgiveness requirements have been met by the required deadline.
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Process procurement requests. This includes, but is not limited to, maintaining the Dean's Office frameworks, ordering supplies, and maintaining vendor contracts for office equipment.
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Process foundation account payments.
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Maintain COP public folders & calendars, confidential files and correspondence.
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Maintain inventory and asset records for the Dean’s office and coordinate inventory and asset records of all areas of the COP.
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Process incoming mail, process incoming deposits for the Dean’s office, maintain the COP Organizational Chart.
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Daily contact and communication with internal staff, students, other departments, visitors, alumni, and outside organizations
Other duties as assigned.
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact
askrecruitment@uams.edu
for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site
UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
Frequent Physical Activity:
Occasional Physical Activity:
Benefits Eligible:
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