Executive Assistant to the CEO and Board Liaison (EABL) Job at Hutchinson Regional Healthcare System
The Executive Assistant to the CEO and Board Liaison (EABL) role is a highly visible
position at the health system, requiring interaction with a broad range of internal and
external constituents and playing a key role in support of our mission. Reporting to the
CEO, the EABL provides overall administrative and project support to the CEO and serves
as a key liaison to the board of directors. The EABL also has extensive interaction with
other staff and community stakeholders. Professionalism, the ability to cultivate
relationships, and flexibility to adapt to the changing needs and priorities of a growing
organization are essential.
This is a full-time, exempt position. Some early morning, evening, and weekend hours, as
well as occasional statewide travel, should be expected.
position at the health system, requiring interaction with a broad range of internal and
external constituents and playing a key role in support of our mission. Reporting to the
CEO, the EABL provides overall administrative and project support to the CEO and serves
as a key liaison to the board of directors. The EABL also has extensive interaction with
other staff and community stakeholders. Professionalism, the ability to cultivate
relationships, and flexibility to adapt to the changing needs and priorities of a growing
organization are essential.
This is a full-time, exempt position. Some early morning, evening, and weekend hours, as
well as occasional statewide travel, should be expected.
PRIMARY RESPONSIBILITIES
- Provide support and project management for a range of initiatives in which the CEO plays a lead role.
- Manage the CEO’s calendar and daily workflow, juggling competing priorities as necessary and making appropriate and informed decisions regarding available time.
- Schedule internal and external meetings, coordinating all logistics and details, providing relevant preparation materials, and ensuring appropriate follow-up.
- Screen, direct, respond to, and prioritize calls and correspondence, facilitating the smooth exchange of information as a first point of contact for staff, board members, and external partners.
- Coordinate travel arrangements for the CEO and board members, as appropriate.
- Provide support to the board and several board committees. Schedule and arrange meetings, compile and distribute materials, attend meetings, prepare meeting minutes, and maintain corporate documents.
- Plan and oversee logistical arrangements for board and board committee meetings, including space and facility needs, meals and refreshments, supplies, and technology.
- Compose, edit, design, and format documents.
- Organize and maintain the filing of records and correspondence in a manner to allow for quick retrieval and reference
- Complete various reports, as requested.
QUALIFICATIONS
Work experience
- Minimum of five years in an executive assistant capacity with proven ability to excel at the responsibilities of this role
- Prior experience providing high-level support to boards, committees, or other similar work groups
- Minimum of two years of experience managing projects and initiatives
- Experience working under pressure and managing multiple, competing tasks and priorities
- Experience drafting agendas, presentations, reports, and correspondence on behalf of senior executives
Knowledge and skills
- Strong verbal and written communication skills combined with the ability to listen deeply and authentically
- Demonstrated ability to take initiative and contribute to the goals of a dynamic and growing organization
- Ability to learn and anticipate the needs of executives and board members
- Ability to communicate with others on behalf of the CEO and board
- Ability to be self-directed, take ownership, and see projects to completion in a timely manner
- Excellent interpersonal skills, and a strong customer service orientation
- Excellent writing, copy editing, and formatting skills
- High degree of personal and professional integrity and the ability to work with confidential information
- Ability to work collaboratively, exercising good judgment, decision-making, and problem-solving skills to achieve shared goals
- Strong project management, organizational skills, and attention to detail
- High-level of proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, and SharePoint), and ability to quickly adapt to new technologies like Google Workspace
- Ability to take part in occasional meetings and events outside of core business hours
REQUIRED BEHAVIORAL SKILLS:
- Integrity:
- A personal presence which is characterized by a sense of honesty and the willingness to do the right thing.
- The ability to role model, inspire and motivate others to promote the philosophy, mission, vision, goals and values of Hutchinson Regional Healthcare System.
- Compassion:
- A personal presence which is characterized by a sense of caring that is reflected in a high level of empathy and customer service with all that we come in contact.
- Ability to manage conflict, consider other points of view, and offer alternative solutions without jeopardizing overall project direction and the ability to manage customer expectations.
- Accountability:
- Demonstrated track record of ownership of situations, projects and issues.
- Able to work autonomously and have a high degree of flexibility to adapt to changing projects, priorities and work volumes.
- Respect:
- Demonstrated ability to collaborate with a diverse population.
- Treat all internal and external customers with a positive, proactive service orientation.
- Excellence:
- Strong communication and presentation skills with a proven ability to influence and lead teams to conclusion/decision making.
- Proven ability to think strategically but also must be able to lead day-to-day tactical processes.
- Demonstrated ability to manage and provide coaching and leadership on complex projects.
- Must be able to lead and/or facilitate process improvement.
MINIMUM EDUCATION AND EXPERIENCE REQUIRED:
- High School diploma or GED.
- Several years Administrative Assistant experience.
PREFERRED EDUCATION AND EXPERIENCE:
- Previous experience in a medical environment.
- Experience working with a Board of Directors.
- Supervisory experience.
- College classes.
REQUIRED LICENSE/REGISTRATION/CERTIFICATION:
- N/A
PREFERRED LICENSE/REGISTRATION/CERTIFICATION:
- N/A
We offer competitive pay, a generous benefit package and a reason to be proud of what you do, every day.
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