Executive Offices Manager - General Government Job at Town of Mount Pleasant
Town of Mount Pleasant Mount Pleasant, SC
$29.42 - $36.78 an hour
JOB SUMMARY
The Executive Offices Manager provides high-level administrative support to the Town Administrator.
ESSENTIAL JOB FUNCTIONS:
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The Executive Offices Manager provides high-level administrative support to the Town Administrator.
ESSENTIAL JOB FUNCTIONS:
- Managing the Town Administrator’s calendar, coordinating and scheduling meetings, many with multiple attendees, arranging live and virtual meeting details.
- Assisting in organizing the weekly and monthly meetings and activities calendar, including recurring annual, monthly, and regular meetings, conferences, and other special events.
- Coordinating all Town Council Committees meetings to include scheduling, preparing agendas for review by the Town Administrator, publishing to the website for public notification and information, distributing agendas, minutes, and supporting documents, arranging meetings, meeting day setup, and providing administrative support to Town Council Committees as needed.
- Providing committee agendas, minutes and other documents to Council members and staff as well as associated tasks.
- Providing administrative support to the Assistant Town Administrator as needed, .
- Preparing and distributing documents for meetings, presentations, and other uses.
- Relaying priority information in a timely manner.
- Preparing and revising correspondence, memos, invoices, reports, and other documents.
- Receiving and greeting visitors, handling inquiries, and directing them to appropriate persons, as needed, for the Town Administrator and Executive Offices.
- Answering calls, providing information to callers, connecting callers to appropriate persons, and taking messages for the Town Administrator.
- Retrieving mail from the mailbox area, and distributing incoming mail for the Town Administrator, Assistant Town Administrator, Town Council, and the Executive Offices.
- Making travel arrangements and conducting special projects as directed.
- Maintaining files and records.
- Reviewing and approving bi-weekly payroll timesheets for the Executive Offices staff, including Human Resources, serving as the timekeeper for the Executive Offices.
- Maintaining inventory of and procuring office supplies and meeting refreshments.
- Assisting with Executive Offices administrative and organizational functions as needed.
- Performing other related assigned duties.
- Associate degree and five (5) years of related work experience.
- Or equivalent combination of education and experience.
- Demonstrated proficiency in Microsoft Office Suite.
- Preferred experience using Oracle.
- Preferred experience using Ceridian Dayforce.
- Preferred Certified Administrative Professional (CAP).
Please Note :
chrismaxcer.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, chrismaxcer.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.