Facilities Services Manager Job at Kaiser Permanente
The Manager Facility Services (PO or KPIT) is responsible for leadership of facility operations serving the Program Office (PO) or KP-IT employees. The incumbent is a key member of the Nat'l Functions Facilities Services leadership team and will be managing employees located in multiple campuses (in various KP locations in the Bay Area (Oakland, Emeryville, Pleasanton, San Leandro, Walnut Creek), Pasadena, and Portland, Oregon). S/he is responsible for PO or KP-IT occupancy, space planning and allocation, client relations, project management of tenant improvements, minor work and small capital projects, leasor relations, purchasing, procurement and installation, safety and security and office services including maintenance, mail and conference services. Some travel will be required. Note: Number of campus locations, buildings, positions managed and annual costs may vary slightly between PO and KP-IT jobs. Specifics will be identified for job postings, major duties are the same.
Essential Functions:
- Plans, develops, implements and monitors facility service activities for PO or KP-IT which support the business goals and objectives of the PO populations. This includes: lease management, space allocation, safety and security, and office services. Lead a team of Facility Coordinators, staff and external consultants in the execution of these activities. Contributes to the achievement of National Functions Facilities Services objectives including ensuing the high quality, cost-effective and efficient delivery of services to internal and external customers.
- Hire, train, develop, and manage staff of 10-15 Facilities Coordinators and various positions that may include maintenance, materials, procurement and administrative staff. Monitor performance and develop action plans to ensure high levels of staff accountability and performance.
- Manage occupancy for multiple campuses (12-22). This includes approximately 1 million sq. ft. of administrative office space (leased and owned) at an annual cost of $25-$34 million. Manage within the terms of 9-16 major building leases and sub-leases. Ensure effective working relationships with client, external brokers and consultants, building managers, sub-leassees, sub-leasers and tenants.
- Participate in the development of high level space strategies for administrative space in Northern and Southern California and in the Northwest. These strategies include space planning, occupancy planning and increasing density in the current space and provide the necessary information to senior leadership to increase, decrease, or change Kaiser Permanente's real estate portfolio.
- Ensure compliance with federal, state and local regulations relating to real estate management, safety and security, et.al.; ensure compliance with enterprise policies and procedures.
Basic Qualifications:
Experience
- Minimum five (5) years of experience in corporate real estate management.
Education
- Bachelor's degree in business administration related field OR four (4) years of experience in a directly related field.
- High School Diploma or General Education Development (GED) required.
License, Certification, Registration
- N/A
Additional Requirements:
- Federal and state laws and regulations related to real estate construction and contracting, environmental services, hazardous waste management and safety.
- Proficient in customer relations, team building, conflict resolution, group dynamics, project management and budgeting.
- Must be able to work in a Labor/Management Partnership environment.
Preferred Qualifications:
- Minimum three (3) years of facility supervisory or management experience preferred.
PrimaryLocation : California,San Jose,NCAL Regional Genetics - 5901 Optical
HoursPerWeek : 40
Shift : Day
Workdays : Mon, Tue, Wed, Thu, Fri
WorkingHoursStart : 08:00 AM
WorkingHoursEnd : 05:00 PM
Job Schedule : Full-time
Job Type : Standard
Employee Status : Regular
Employee Group/Union Affiliation : NUE-PO-01|NUE|Non Union Employee
Job Level : Manager with Direct Reports
Job Category : Facility Services & Materials Management
Department : Oakland Reg - 1950 Franklin - Rgnl Facility Mgmt - 0308
Travel : No
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
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