Finance Coordinator/Administrative Assistant IV (HYBRID)

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Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

The College of Architecture, Art, and Planning is home to almost 800 students, 100 visiting and full-time faculty dedicated to the study of the art and science of the built environment, and about 60 staff members. A small and vital college in one of the nation’s foremost research universities, Cornell AAP has educated many of the most influential theorists and practitioners in the country.

We are committed to the belief that architecture, art, and planning are simultaneously intellectual and material practices, and that leadership in cultural production demands both expertise in a specific discipline and wide knowledge in the liberal arts.

Cornell’s Ithaca campus is the physical and academic center for Cornell AAP, but given the global nature of our interests, the college has extended its reach to include permanent programs in the historic center of Rome and in what was traditionally known as lower Manhattan's financial district area in New York City. The departments offer additional extensive opportunities for international study across the globe. In Ithaca, the college spans five buildings, including Milstein Hall, historic Sibley Hall, an 8,000-square-foot digital and analog shop facility and the Fine Arts Library in Rand Hall, Tjaden Hall, and the landmarked Foundry building.

THE OPPORTUNITY

This Architecture Finance Coordinator is a central role within the dynamic staff team in the Department of Architecture administrative office. Core office hours are between 9:00 AM and 5:00 PM. This is a hybrid position, 4 days in-person, 1 day remote. We are able to offer and support flexibility on start and end times, based on the semester, evaluating the needs of the semester, and mutually agreed upon by you and your supervisor.

As the front-facing, high-performing professional, the Architecture Finance Coordinator manages a portfolio of responsibilities broken into four primary categories:

• Financial coordination (45%) includes providing a wide range and high volume of purchasing, processing payments, and reimbursements.
• Event management (15%) responsibilities focus on logistical coordination and ordering food delivery or full catering.
• Travel coordination (15%) includes providing comprehensive support and coordination for department travel logistics, often using Concur to arrange flights, hotel reservations, event ticketing, and ground transportation.
• Office administration (20%) involves being the primary point of contact and interaction with on-campus and off-campus constituencies.
• Additional (5%): As in all fast-paced work environments, the Finance Coordinator will need to be flexible to adapt to an ever-changing work environment and be open to a wide variety of other duties as assigned.

REQUIRED QUALIFICATIONS AND SUCCESS FACTORS

• Associate’s degree with 2-4 years related administrative experience or equivalent combination of education and experience.
• Possess a positive attitude and a collaborative approach to your work.
• Exhibit flexibility, initiative, and follow-through on work issues and activities.
• Interact with individuals at many different levels and diverse backgrounds in a professional, diplomatic, and courteous manner, providing exceptional customer service.
• Demonstrate excellent and proven organizational, planning, time management, and interpersonal skills.
• Demonstrate a level of oral and written communication skills, including the ability to compose and format e-mail and other correspondence in a clear and concise manner.
• Proven ability to handle sensitive and confidential information with tact and discretion while maintaining good judgment and diplomacy.
• A strong interest and capacity to learn and integrate new technology are essential for this position.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• A high level of proficiency with office management platforms and applications such as:
  • The Microsoft Office Suite
  • Adobe Acrobat and Sign
  • File storage systems, data management systems, calendaring software, etc.

REWARDS AND BENEFITS

We hope you appreciate great benefits. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

• Our benefits program includes comprehensive health care options, access to wellness programs, employee discounts with local and national retail brands, and generous retirement contributions.
• Our leave provisions include three weeks of vacation and 13 holidays: e.g., an end-of-year winter break, from December 25th through January 1st.
• Cornell's impressive educational benefits include a tuition-free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance program.

We invite you to follow this link to get more information: https://hr.cornell.edu/sites/default/files/documents/benefits_overview_endowed.pdf

Sponsorship for employment visa is not available for this position.

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Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work.

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University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$24.01 - $27.91

Remote Option Availability:

Hybrid Remote

Company:

Endowed

Contact Name:

Carolyn Chow

Number of Openings:

1

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

2023-04-11