• Review expenses in the general ledger on the monthly basis and report on missing activities and errors.
• Arrange all new vendor services, and accounts and maintain a tracking system. Maintain and upkeep a record of all invoices. Create and submit check requests for payments. Responsible for compliance with RHD Procurement policy.
• Work collaboratively and professionally with program staff to follow up on any missing or unaccounted activities and report such activities to the divisional fiscal group.
• Communicate any fiscal and office issues or concerns with the division fiscal manager and Unit Director daily.
• Work with the RHD Accounting department and the Service Line fiscal group in regard to Credit Card policy and procedures. Oversee and coordinate the management of the Credit Cards, including credit card activity monitoring for any unusual transactions, review and timely approval of transactions, coordinate cardholder monthly reconciliation and receipt management, follows-up on any credit card fraud investigations, and cancels cards for existing card holders.
• Ensure submission of paperwork for staffing changes and unit change forms.
• Able to review the unit data in FE and payroll system for accuracy.
• Complete consumer Room and Board Contracts annually, and anytime thereafter as changes to consumer benefits occur. Process rent checks for all consumers for whom RHD is not the rep payee.
• Responsible for tracking unit property and fixed assets.
• Collect completed cash advance reconciliations and T&E reimbursements from staff and complete other related reconciliation tasks as requested. Ensure that copies of completed reconciliations are filed at the office and originals are delivered to RHD Central Office promptly.
• Manage office petty cash funds and report reconciliations to the PA IDD fiscal staff.
• Act as resource manager/superuser in the payroll system: assist in review and approval of employee timesheets, run reports on overtime hours, and other payroll reports. Ensure supplemental pay forms are submitted for all staff as needed.
• Work with the PA IDD Division Custodial group in managing clients and custodial funds. Maintain and oversee the request, record, distribution, reconciliation, and use of consumer funds (custodial) ensuring that the correct documentation is completed.
• Ensure that SSI information for all individuals is accurate, updated, and shared with the appropriate persons. Ensure that the unit complies with SSI regulations.
• Prepare and process bank deposits and prepare remote bank account reconciliations (if applicable).
• Participate in fiscal and compliance audits.
• Attend scheduled training as required or assigned.
• Work is performed as needed remotely, in the office, and/or in program locations.
• Complete additional duties as requested.

• Ability to effectively communicate both verbally and in written form. Ability to interact with all levels of staff.
• Mid to Advanced proficiency in Microsoft programs and applications.
• Self-motivated with the ability to apply and continually develop technical skills.
• Ability to take initiative and accept ownership and responsibility for assigned projects.
• Ability to establish priorities, coordinate work activities, multi-task, and meet deadlines in a dynamic, open fast-paced work environment.
• Ability to work well in a team and independently.
• Ability to support and implement RHD values and beliefs.
• Acceptable criminal background clearances.
• Ability to travel to programs and offices as needed.
• A valid driver’s license.

RHD is a national, comprehensive human services organization. Our mission is to provide caring, effective, and innovative services that empower people of all abilities as they work to achieve the highest level of independence possible while building better lives for themselves, their families, and their communities. RHD currently supports programs in: Connecticut, Delaware, Florida, Iowa, Louisiana, Massachusetts, Missouri, Nebraska, New Jersey, North Carolina, Pennsylvania, South Dakota & Tennessee!