Grants & Contracts Manager Job at The University of Chicago
Department
BSD PHS - Administration
About the Department
Public Health Sciences (PHS) is the home in the Biological Sciences Division to biostatistics, epidemiology and health services research. These core fields in public health research share a focus on the development and implementation of complex analytic methods to understand the determinants of health, the efficacy of experimental treatments, and the structure of health care at the population level. Bringing together these fields in one department underscores their commonality and enhances opportunities for interdisciplinary research. Faculty members lead local, national, and international studies, and also welcome opportunities to collaborate with faculty across the Biological Sciences Division and the university. Substantively, our research themes include social and environmental determinants of health, genetics and disease, the economics of health care, and the evaluation and implementation of new technologies in public health and clinical care. In terms of methodological expertise, areas in which our faculty has developed innovative approaches include: risk factor measurement; multilevel, clustered and longitudinal data; clinical trials; administrative health data; social networks; and statistical methods to assess the genetic and molecular basis of disease.
Job Summary
The job works independently to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit.
Responsibilities
-
Oversees and manages grant and contract administration including the planning/application stage, pre-award, post-award, restricted funds and account closings and incoming/outgoing clinical contracts.
-
Works with Executive Administrator, Grants/Contracts Staff and Faculty to maintain accurate forecasting of grant funding for all investigators.
-
Prepares monthly financial reports in relevance to all effort and salary recovery for all faculty, other academic appointees and staff for both departments.
-
Oversees all spending for all aspects of the department for appropriateness, allowability, reasonableness and availability.
-
Oversees the provision of administrative support for the development of proposals for outside funding requests.
-
Serves as departmental authority for all up-to-date knowledge and documentation on current grant policies and funding opportunities of interest to the faculty.
-
Serves as senior departmental liaison with URA and administrators at the Divisional/University and external affiliate-Institution level.
-
Assures that all departmental grant applications comply with all applicable internal and external policies.
-
Holds primary responsibility for content of department's other support pages and biosketches and for data accuracy of the designated portion of the department's grant and funding database.
-
Sustains efforts to provide advice, guidance and assistance to faculty in the planning of funding opportunities in direct relation to their salary recovery and departmental goals.
-
Provides oversight for all aspects of Pre-award grants management including budget preparation, application submission and approval.
-
Works directly with Education Manager on the funding of PhD Students through research grants as well as training/fellowship grant opportunities.
-
Works directly with Human Resources Manager on the financial approval of hiring all positions on unrestricted and restricted funding sources while having knowledge of Position Control and hiring practices.
-
Works directly with the departmental Academic Affairs administrator on faculty and other academics hiring in providing funding source(s) and payroll distributions for recruitment.
-
Provides the Executive Administrator and each Chair with accurate data and solutions to spending problems to achieve a 'break-even' at Fiscal Year-end for the recharge operations. This includes estimating annual revenues, setting costs, evaluating usage on a monthly basis, reporting to directors and potential for decreased revenues and assisting in daily business.
-
Assists Executive Administrator with planning and implementing the annual operating budget and overseeing the revenues and expenditures for appropriateness and availability.
-
Provides specialized support for the research enterprise within a department or unit, including pre- and/ or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.
-
Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
-
Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
-
Performs other related work as needed.
Minimum Qualifications
Education:
-
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Work Experience:
-
Certifications:
Certifications:
-
Preferred Qualifications
Experience:
-
Seven years of experience working in research administration in a supervisor or managerial role in an academic setting.
Technical Skills or Knowledge:
-
Advanced proficiency with Microsoft office, with strength in Excel.
-
Experience with AURA and Business Objects.
Working Conditions
-
Position is anticipated to be work from home with being on campus as needed.
Application Documents
-
Resume/CV (required)
-
Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Scheduled Weekly Hours
40
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the
University of Chicago Vaccination GoForward
.
The University of Chicago is an
Affirmative Action/
Equal Opportunity/Disabled/Veterans Employer
and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the
University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via
Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
http://securityreport.uchicago.edu
. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Please Note :
chrismaxcer.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, chrismaxcer.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.