Housing Supervisor (Housing Coordinator) Job at City of Anaheim, CA
City of Anaheim, CA City of Anaheim, CA
$71,586 - $98,431 a year
Description
The City of Anaheim seeks a Housing Supervisor (Housing Coordinator) to support operations in the Anaheim Housing Authority. The Housing Supervisor will supervise, assign, review, and participate in the work of staff responsible for providing the services and activities of assigned programs within the Housing Authority while coordinating activities with other programs, sections, division, outside agencies, and the general public. The Housing Supervisor will ensure work quality and adherence to established policies and procedures, provide highly responsible and complex staff assistance to assigned Housing Programs Administrator, and perform the more technical and complex tasks relative to assigned area of responsibility.
The City of Anaheim provides an excellent compensation, pension and benefits program. The attractive pension program includes:
- Retirement: City of Anaheim employees become members of the California Public Employees' Retirement System (CalPERS).
- Classic CalPERS Members or a member of an agency with qualifying reciprocity, will be enrolled in the 2.7% @ 55 CalPERS retirement benefit formula. Employees pay the full employee contribution of 12%.
- New CalPERS Members will be enrolled in the 2% @ 62 CalPERS benefit formula. Employees contribute 7.5% of the normal benefit costs for this retirement benefit.
- Employees contribute 1.45% towards Medicare. The City does not participate in Social Security and as such no deductions will be taken.
Candidates must possess at least four (4) years of responsible experience in a housing program including one year of administrative and/or lead supervisory experience supplemented by completion of the twelfth grade and college level course work or specialized training in public administration, business administration, social services, or a related field. A Bachelor's degree is desirable. Experience working for a Housing Authority and the Section 8 Housing Program is highly desirable.
About the Anaheim Housing Authority
The Anaheim Housing Authority administers federally-funded programs and grants allocated by the Department of Housing and Urban Development (HUD) in the City of Anaheim, CA. The Housing Choice Voucher (HCV) program offers two housing options: tenant-based and project-based. The tenant-based program allows assisted households to use a rental assistance voucher in open rental market units. The tenant-based program waiting list is currently closed. And the project-based program ties a voucher to a specific unit in which an assisted household can move into. More information regarding each program can be found below.
Housing Programs include:
Housing Programs include:
- Housing Choice Voucher (HCV) Program - allows a participating family to move into a unit of their choice if the property owner has agreed to participate in the HCV Program.
- Project Based Voucher (PBV) Program - provides rental assistance at selected apartment complexes within the City.
- Affordable Housing Lists – The City has agreements with owners of specific units to keep rent levels below regular market rates. As affordable units become available, individuals on the Interest List will be notified by mail of the availability. This is not a rental assistance program.
HUD Programs include:
- Community Development Block Grant (CDBG) Program – The CDBG program provides funding to agencies and businesses that provide a benefit to low and moderate income persons, prevent or eliminate slums and blight, or meet needs having a particular urgency.
- Emergency Solutions Grant (ESG) Program – The ESG program provides funding to nonprofit organizations and public entities sponsoring projects that's provide a benefit to low-and moderate income homeless persons, provides shelters for the homeless, but also aid in the transition of this population to permanent housing.
- HOME Investments Partnerships (HOME) Program – The HOME program provides funds to local government's to implement local housing strategies designed to increase the supply of affordable housing.
- Housing Opportunity for Persons with AIDS (HOPWA) Program – The HOPWA program provides funding for housing and related support services of low–income persons living with human immunodeficiency virus (HIV) and acquired immunodeficiency syndrome (AIDS).
Essential Functions
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Plan, prioritize, assign, supervise, review, and participate in the work of staff responsible for providing services and activities of assigned programs within the Housing Authority including Section 8 Housing Choice Voucher Program, Section 8 Family Self-Sufficiency Program, and other special housing programs; ensure the intake, occupancy, and leasing functions are completed in an accurate and timely manner.
Establish schedules and methods for providing assigned services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly.
Participate in the development and implementation of goals and objectives as well as policies and procedures; make recommendations for changes and improvements to existing standards, policies, and procedures; monitor work activities to ensure compliance with established policies and procedures.
Develop procedures for new programs; develop and receive approval for policies and procedures to implement federal regulations and new programs; participate in development of new policies and procedures to improve service delivery.
Participate in the selection of assigned staff; provide or coordinate staff training; conduct quality control audits of tenant files to ensure accuracy of staff's work; work with employees to correct deficiencies; implement discipline procedures.
Participate in the preparation and administration of the assigned program budget; submit budget recommendations; monitor expenditures.
Monitor program compliance with federal law and regulations; monitor application procedures and processes; recommend revisions to City ordinances related to housing assistance; analyze and implement federal, state, and local guidelines related to the Section 8 Housing Program.
Conduct annual Section 8 Management Assessment Program (SEMAP) audits to ensure compliance of the administration of the Housing Authority.
Provide information and resolve problems with applicants, tenants, owners, and the public as needed; coordinate and participate in the preparation of newsletters and outreach material.
Conduct informal reviews with applicants and tenants with regard to program violations and proposed denial or termination of assistance; research, prepare, and write hearing packets for the proposed termination of Section 8 participants and present findings at informal hearings.
Conduct audit inspections of units under contract.
Coordinate and track housing quality standards inspections conducted by other housing agencies to ensure inspections are conducted in a timely manner; review and approve billing amounts charged by other agencies for conducting HQS inspections.
Assist in the preparation of the Five Year/Annual Public Housing Agency Plan and the housing portion of the Five Year/One Year Action Plan of the Consolidated Plan Document.
Monitor federal register for grand funding notices; complete assigned applications.
May assist in the management of the Information Systems Unit including providing management oversight of the housing system used by employees to complete transactions; ensure system compliance with City of Anaheim and HUD requirements; manage and provide system support to all Housing Authority and Housing Counseling Agency staff; ensure proper operation of computers, printers, and related equipment; coordinate resolution of problems with appropriate information technology staff.
May serve as project management of the implementation of new software; coordinate all phases of project plan; ensure project meets established timelines.
Maintain records concerning operations and programs; prepare reports on operations and activities.
Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field of housing; incorporate new developments as appropriate into programs.
Perform related duties as required.
Qualifications
Experience and Education: Four (4) years of responsible experience in a housing program including one (1) year of administrative and/or lead supervisory experience supplemented by completion of the twelfth grade and college level course work or specialized training in public administration, business administration, social services, or a related field; a Bachelor's degree is highly desirable. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
Knowledge of: Operations, services, and activities of the Section 8 Housing Program; principles and practices used in housing assistance programs; needs assessment principles and techniques; counseling techniques; interviewing techniques; fraud prevention strategies; principles of supervision, training, and performance evaluation; basic principles and practices of budget preparation and administration; principles and procedures of record keeping; principles of business letter writing and basic report preparation; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases as well as specialized housing systems; pertinent federal, state, and local laws, codes, and regulations.
Ability to: Coordinate and direct assigned housing programs; supervise, organize, and review the work of assigned staff; select, train, and evaluate staff; recommend and implement goals, objectives, policies, and procedures for providing assigned services and activities; understand the organization and operation of the organization and of outside agencies as necessary to assume assigned responsibilities; apply housing assistance program knowledge in the assessment of service delivery, including development of policies and procedures to improve and streamline service delivery; provide effective counseling to clients; understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations; prepare clear and concise reports; participate in the preparation and administration of assigned budgets; plan and organize work to meet changing priorities and deadlines; effectively represent the Housing Authority to outside individuals and agencies to accomplish the goals and objectives of the unit; work cooperatively with other departments, government officials, and outside agencies; respond tactfully, clearly, concisely, and appropriately to inquiries from the public, staff, or other agencies on sensitive issues in area of responsibility; diffuse or intervene in threatening and emergency situations; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.
License/Certification Required: Possession a valid California Class C Driver's License .
Supplemental Information
IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Monday, May 22, 2023 at 5:00PM . Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.
The selection process may consist of a minimum of skills examination and oral interview.
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
Equal Opportunity Employer
The City of Anaheim offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefits amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.
To view the current benefits summary, visit: https://www.anaheim.net/DocumentCenter/View/30970/Benefits-Summary-Full-Time
For additional information about the City's benefits, visit: www.myanaheimbenefits.com
RETIREMENT BENEFITS – The City contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits. Retirement formula is based on appointment date and membership status with CalPERS.
Note: Pension contribution limitations are set by CalPERS each calendar year, with compensation limit requirements for Public Employee Pension Reform Act (PEPRA) members and Classic members. Employee contributions will be deposited into a 401(a) account after reaching this limit. Employees with CalPERS membership dates prior to July 1, 1996 are not impacted by these limits.
To view the current limits and additional CalPERS information, visit:
https://www.anaheim.net/DocumentCenter/View/4783/CalPERS-Rates
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