Human Resources Administrative Assistant III Job at Fayette County Public Schools
- Perform a wide variety of specialized and responsible duties independently in support of functions delegated to a Director level administrator; interpret and apply rules and regulations as appropriate; perform duties to assist with administrative detail as appropriate.
- Coordinate communication between the Director and District administrators, personnel, students, educational institutions, vendors, other outside organizations and the public; obtain and provide information, coordinate activities and resolve problems.
- Research, review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required.
- Prepare and maintain a variety of records, logs and files including information of a confidential nature; maintain confidentiality of information and records.
- Schedule meetings, conferences and appointments for the Director; maintain the Director’s calendar; arrange travel accommodations as necessary.
- Compile information and data for a variety of reports; organize, type and print reports and other written materials related to assigned office functions.
- Coordinate and compile Board Agenda materials.
- Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations.
- Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents.
- Operate a computer terminal and microcomputer to maintain records and generate reports, lists and other materials; utilize word processing and other software as required.
- Receive, process and route mail; order, issue and maintain department supplies, forms and equipment.
- Train and provide work direction to departmental clerical support staff as assigned; monitor office workflow and assure compliance with established time lines, procedures and standards of quality.
- Perform other duties as assigned.
- Maintain regular attendance.
- High school diploma or G.E.D. Certificate and five years of responsible secretarial experience involving the use of word processing and record-keeping software.
- Must take the required clerical assessments and earn a passing score.
- Modern office practices, procedures and equipment.
- Record-keeping and report writing techniques.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- District organization, operations, policies and objectives.
- Oral and written communication skills.
- Applicable sections of Kentucky Administrative Regulations and other applicable laws.
- Interpersonal skills using tact, patience and courtesy.
- Telephone techniques and etiquette.
- Operation of a variety of office equipment such as a computer, fax machine, calculator, copiers and other machines as required; enter data into a computer as assigned.
- Perform secretarial and administrative assistance duties.
- Read, interpret, apply and explain rules, regulations, policies and procedures.
- Type at an acceptable rate of speed.
- Work independently with little direction.
- Establish and maintain effective working relationships with others.
- Meet schedules and time lines.
- Prepare reports by gathering and organizing data from a variety of sources.
- Work confidentially with discretion.
- Analyze situations accurately and adopt an effective course of action.
- Communicate effectively both orally and in writing.
- Work efficiently with many interruptions.
- Operate a variety of office equipment such as a computer, fax machine, copiers, and other machines as required; enter data into a computer as assigned.
- Make arrangements for meetings and conferences.
- Maintain a variety of files, records and logs.
- Plan and organize work.
- Provide work direction to others as assigned.
- Work is performed while standing, sitting and/or walking.
- Requires the ability to communicate effectively using speech, vision and hearing.
- Requires the use of hands for simple grasping and fine manipulations.
- Requires bending, squatting, crawling, climbing, reaching.
- Requires the ability to lift, carry, push or pull light weights, up to 30 pounds
JobID: 12716
Position Type:
Secretarial/Clerical/CLAS - 7706 HR Administrative Assistant III
Secretarial/Clerical/CLAS - 7706 HR Administrative Assistant III
Date Posted:
3/30/2023
3/30/2023
Location:
District Offices
District Offices
Date Available:
ASAP
ASAP
Closing Date:
04/23/2023
Description:
04/23/2023
Perform a wide variety of specialized and responsible secretarial and administrative support duties for a Director level administrator; organize and coordinate office activities and communications to assist the Director with assigned functional areas of responsibility.
Job Summary:
Apply online
Selection Procedure:
Contact Person: Cindy Godsey (cindy.godsey@fayette.kyschools.us)
Grade 09
MUST TAKE AND PASS A BOOKKEEPER, WORD AND EXCEL ASSESSMENT WITH A 75% OR HIGHER. CLERICAL ASSESSMENTS MAY BE SCHEDULED BY CONTACTING FCPSAPPCENTER@FAYETTE.KYSCHOOLS.US
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