Our client, A large corporate global law firm in Los Angeles (Century City) is looking for an experienced Legal Secretary to fulfill a direct hire need. This position is reporting on a hybrid basis.

Employment Type: Full Time Direct Hire | M - F | 9am - 5:30pm *Hybrid Reporting*

Salary: $71,000 - $100,000 DOE / Annually (+ Full Benefits Package)

Responsibilities:

Administrative support:

• Attorney calendar management (via Outlook) with coordination of travel arrangements and services as needed. Including scheduling client meetings and reserving conference rooms, deploying A/V equipment and accommodations via reservations database and IT team
• Oversee attorney inbox and incoming client correspondence via email, phone, and mail
• Initiate conflict checks, and new client/matter forms with client profile buildout in client management database
• Attorney billable hour tracking (via 3E) and client billing support
• Processes attorney expenses (via ChromeRiver)
• Various clerical, and digital service projects as arise

Document Preparation & Management:

• Prepare, draft, and finalize various documents including general client and internal correspondence, memoranda, and legal materials as required by attorney
• E-Filing within State and Federal court
• Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
• Utilize iManage document management system as a central repository for all matter and client related documents
• Supports word processing and transcription as needed

Interacts daily with inter-firm departments to facilitate highest possible legal administrative support to attorney and clients. Including Accounting (check requests, and billing inquiries), Office Services (Mail, FedEx, UPS), Digital Service Team (Printing, Scanning, Faxing)

Qualifications:

Qualified candidates should have a minimum of two to five years prior legal administrative assistant or secretarial experience (light Litigation knowledge is required). Proficiency in Microsoft Office, and Adobe Suite and ability to word process quickly with attention to detail. Must possess strong time management skills, professionalism, and ability to support a fast-paced environment and prioritize scope of work as needed.

We are a local staffing service assisting our client with this direct hire need. Please respond with resume and contact information.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Job Type: Full-time

Pay: $71,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Can you type over 60wpm?

Work Location: Hybrid remote in Los Angeles, CA 90067

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