Office Manager

Are you ready to break free of the mundane?

• Seeking a clear path to grow?
• Seeking a career with purpose, that will bring value to the community, people, and organizations?
• Giving the opportunity to continuously innovate? Where you can be part of a company that knows developing an amazing team makes all the difference, where each day brings a new challenge?

Look no further!

Requirements:

What will we need from you?

• Self-starter, coachable, ownership, positivity, works with a sense of urgency, flexible, adaptable who is well-organized, detail-oriented, creative and possesses excellent problem-solving skills.
• Ability to work across departments to support corporate strategies.
• Ability to develop strong professional relationships with vendors, internal cross-functional teams, and customers across a wide spectrum of industries.
• Strong desire to grow, learning new technologies and processes.
• Creative, strategic thinking and ability to improvise when needed.
• Professional telephone presence
• Positive attitude with effective communication skills, both written and verbal
• Behaviors we value: Collaborator, gratitude, sense of urgency, integrity, natural helper, detailed, focused, problem-solver, critical thinking, sense of unity, kindness, diversity of ideas, ability to be flexible, and adaptable. Customer service minded, strong sense of workmanship.
• Experience in two (3) of the following areas: MS Office Suit, Outlook365, ERP, Sketchup, Databases, tracking systems, Scheduling, P/L, Payroll, QuickBooks, Designing platforms, CRM, Social/Professional media platforms.
• Ability to type 45+ words per minute.
• Ability to work both independently and in a team environment.
• Have the ability, or prior experience within a supportive role.
• Strong time management skills; Must be able to prioritize and handle multiple projects and important issues at one time.

Responsibilities:

What can you expect?

• Work cross-functionally to help & support forecasting, quote generation, manage cost variances
• Supporting our CEO, Field Services, and direct labor teams
• Administrator of our social/professional media sites, internal/external databases
• Conduct marketing campaigns through social media platforms Quarterly.
• Scheduling, & researching as needed.
• Allocate project resources as needed
• Client coordination
• Assist the onboarding of new employees, coordinate training and set-up.
• Order off supplies as needed.
• Assist in developing, enhancing our culture, and office environment.
• Review process workflow with operations and leaders to collaborate on continuously automating processes, streamlining whenever possible.
• Preparing, participating in status updates with leadership team.
• Post, rewrite, and brand job requirements as needed.
• Assist is supporting client bid submittals.
• Supporting recruitment efforts, acting as liaison between vendors, candidates and contacts at our clients' sites as needed.
• Promote & adherence to best practices company wide.
• In collaboration with leaders, create, document, & sustain standard operating procedures.
• With collaboration, finalize templates & intake forms, importing into database.
• Demonstrate integrity and adhere to the company’s core values and business ethics standards.
• Collaborate with Leadership team, as needed to implement improvements, automation initiatives, assisting in creating a turnkey back office.
• Work in close conjunction with the leadership to further company initiatives, ensure all operations runs smoothly in all aspects.
• Expect hands-on training, coaching, mentorship. You will be supported, set up to succeed.

Achieve the requirements & responsibilities by:

• Initiating new, creative ideas.
• Having a willingness to be flexible - adapting to new paths
• Strong problem solving / troubleshooting practices.
• Able to manage multiple projects.
• Being a team player and working cross-functionally.
• Managing resources and relationships - internally and externally.
• Consistently evaluating processes, automate, recommending changes when appropriate.
• Supporting all business operations, value in - value out.
• Adapting, realizing workflow can, will change as our business grows.
• Communicating throughout organization.

What we offer:

• A dynamic, flexible culture, that promotes collaboration and professional/ personal growth of each team member.
• To be a part of a well-established team that values hard work, innovation & knows the value of its people.
• Coaching, mentoring helping team members realize their potential, aiding in defining goals and executing them.
• We are privately owned with an aggressive growth strategy; Making way for ample advancement opportunities to transition into operations and/or direct management.
• Competitive base package + bonus plan
• We have continuous training, and are firm believers that a strong, knowledgeable, well-trained staff is the reason we are at the top of our field, having continued success.
• Our goal as leaders is to provide value, value to our clients, vendors and more importantly to our team- YOU.

Looking forward to getting to know you…

Job Type: Full-time

Pay: $17.00 - $25.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Doylestown, PA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 2 years (Preferred)

Work Location: In person

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