Our client, a well-funded and quickly growing tech firm (500+ employees globally), is searching for a superstar Personal Assistant to handle ranging day-to-day personal logistics for the Founder of the firm. To free up his time and enable focus on the business, the Personal Assistant will also be responsible for certain personal, family, and property management support to the CEO in Philadelphia area. The successful candidate will be exceptionally organized, detail oriented and proactive. They will possess strong verbal and communication skills, be resourceful, flexible, and professional. Candidate must have previous experience providing personal support to a CEO/Founder. This is a fantastic opportunity to become an integral part of an energetic, entrepreneurial team! This role also includes project work, requires a team player mentality, and a “nothing is beneath me” attitude. The Founder, who this role works directly with, is bi-coastal and travels frequently. The Candidate will be working alongside a Chief of Staff and Executive Assistant as well. The role will be mostly in person, in Philadelphia, PA, working out of the Founder’s home office. Candidate must be able to juggle a very busy calendar and be extremely discrete and trustworthy. This role includes many additional responsibilities not listed below as the company and role evolves and grows. This is an exciting opportunity to join a fast, global team as they scale to new heights. This person should have an exceptional track record of supporting executive leadership and experience working in a fast-paced environment.



RESPONSIBILITIES

• Provide top notch Personal Assistant support to Founder
• Organize and coordinate full travel arrangements for vacations and trips (both domestic and international)
• Maintain a high-volume schedule and personal calendar and maintain contacts
• Prepare and submit personal expenses
• Set meetings, screen and handle calls, provide information, take messages and schedule appointments (doctors, etc.)
• Assist with the CEO’s property management. Serve as a coordinator with contractors for maintenance, cleaning, and construction of personal property.
• Provide personal and family support to reduce distractions. Minimize the CEO’s time spent on items such as family travel bookings, groceries, dry cleaning, laundry, certain purchases, vehicle management, and more. Work in tandem with the family’s house manager.
• Prepare correspondence
• Liaise with drivers, household staff, decorator, etc., and set protocols
• Coordinate kids' schedules
• Coordinate dining reservations and help plan events
• Brainstorm and purchase gifts and handle returns
• Work hand-in-hand with Chief-of-Staff and liaise with Executive Assistant
• Run errands when needed
• Tackle ongoing ad hoc projects as requested

REQUIREMENTS

• 7+ years of prior personal administrative support (ideally out of finance, or a family office)
• Superb written and verbal communication skills
• Excellent knowledge of administrative procedures
• Detail-oriented, organized and punctual
• Ability and willingness to take initiative
• Proficient with Microsoft Suite
• Must be dependable, hold confidentiality and possess discretion
• Ability to work well independently and as part of a team
• Very detail oriented
• Excellent process management skills
• A flexible and positive approach to the job is a must!

SALARY
Up to $150K (DOE) base + discretionary bonus + great benefits + stock options + 401(K) and match program + work from home equipment stipend, Free breakfast/Lunch (in-office) and food credit (if/when remote), 100% paid Parental Leave for 12 weeks, annual educational fund, home office set-up stipend (one-time).

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