University Orthopaedic Associates, a Division of OrthoNJ, is a leading orthopaedic practice which provides a full spectrum of orthopedic care. Our board certified surgeons each with sub specialty training offer the best care in sports medicine, arthroscopic surgery, joint replacement, traumatology, hand and upper extremity surgery, foot and ankle surgery and surgery of the spine.

We have an exciting full-time opportunity to join our Team in our Somerset Office as a Physician Administrative Assistant.

To qualify for this role, you must have a High School Diploma or equivalent. Proficient medical terminology is required, orthopedic a plus. Bilingual is a benefit.

In this highly visible role, the successful candidate will be interacting with patients, families and health care providers. Excellent communication skills, writing and interpersonal skills are required. The successful candidate will be responsible to schedule surgical procedures with patients, coordinate with hospitals/surgicenters, provide coverage as needed for the department, ensure PAA supplies and equipment are properly stocked and in working condition, provide high level of customer service, quality care for all patients, vendors & other doctors, maintain doctor’s master schedules, answer calls, and respond to emails and faxes in a timely manner.

Brief Overview of Position Responsibilities:

• Strong working knowledge of computer systems, with experience in windows-based systems and Microsoft Office
• Ability to Multitask and Detail Oriented
• Surgical Scheduling with patients and coordination with hospital or surgical center
• Ensuring proper equipment & vendor are booked for surgery
• Point of contact and liaison for patients, other physicians, etc. when the physician(s) is not in the office
• Coordinate meetings with vendors and doctors as needed; schedule video depositions as requested by attorneys
• Maintain accuracy of physician schedule changes and notify all affected
• Assist in identifying documents and surgical codes in Surgimate that need to be corrected/changed
• Schedule appointments as needed for existing and post-operative patients
• Assist in providing PAA items of concern for weekly meetings
• Ability to answer phone calls, emails and faxes with the abilityto complete correspondence regarding work notes, jury duty requests, etc.
• Verify billing sheet are entered appropriately and submitted for posting in a timely manner
• Aid in collecting insurance and demographic information for patients
• Maintain physician CME credits, license renewals/recertification requirements, organizing/submitting invoices for MD check requests
• Other job related duties as required

University Orthopaedic Associates; a Division of OrthoNJ, is an equal opportunity employer and does not discriminate against any applicant or employee because of race, color, religion, sex, national origin, disability, age or military or veteran status in accordance with federal law. In addition, UOA complies with applicable state and local laws governing non-discrimination in employment in every jurisdiction in which it maintains facilities. UOA also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws.

Qualified minorities and/ or women are encouraged to apply.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location

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