Prog Administrative Specialist Job at University of Maryland
Posting Details
Posting Details
Position Number:
102406
Title:
Program Administrative Specialist
Functional Title:
Prog Administrative Specialist
Category Status:
20-Nonexempt,Regular
Applicant Search Category:
Staff
University Authorized FTE:
1.000
Unit:
UGST-Acad Achv-Intensive Education Dev
Hiring Range Minimum:
47951
Hiring Range Maximum:
57541.2
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Program Administrative Specialist is a vital link in the day to day operations of the department serving as the liaison between the Executive Director and various administrators on campus. The position will support the Executive Director and serves as the assistant to Executive Director. The Program Admin Spec supports program staff by collaborates with 3 other administrative staff members to provide administrative support for 6 programs (Talent Search North, Talent Search Central, EOC, SSS, McNair, and IED) in Academic Achievement Programs.
The Program Administrative Specialist primarily serves as the individual who tracks, records, and handles the preliminary work associated with fiscal and personnel matters within the department. This information is then utilized by the Assistant Director for Finance & Administration and the Executive Director. In addition to fiscal and personnel matters, the incumbent drafts, edits and screens correspondence and prepares documents for the Executive Director’s signature.
Duties will include, but not limited to; creating PHR appointments, purchasing/travel and purchase/travel card responsibilities, serves as department transportation and facilities mgmt representative. Is responsible for preparing and distributing meeting minutes and reports. Manages departments listservs and distributes announcements of department events. tasks performed are critical and needed to analyze, maintain, and oversee the business aspects of Academic Achievement Programs.
The Program Administrative Specialist primarily serves as the individual who tracks, records, and handles the preliminary work associated with fiscal and personnel matters within the department. This information is then utilized by the Assistant Director for Finance & Administration and the Executive Director. In addition to fiscal and personnel matters, the incumbent drafts, edits and screens correspondence and prepares documents for the Executive Director’s signature.
Duties will include, but not limited to; creating PHR appointments, purchasing/travel and purchase/travel card responsibilities, serves as department transportation and facilities mgmt representative. Is responsible for preparing and distributing meeting minutes and reports. Manages departments listservs and distributes announcements of department events. tasks performed are critical and needed to analyze, maintain, and oversee the business aspects of Academic Achievement Programs.
Minimum Qualifications:
Education:
Bachelors degree.
Experience:
Four years experience in administrative staff work.
Bachelors degree.
Experience:
Four years experience in administrative staff work.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Knowledge, Skills, and Abilities:
- Working knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information, working knowledge of analytical and statistical principles and techniques.
- Skill in the use of office automation software and its applications, ability to establish and maintain effective working relationships, to handle sensitive materials with discretion and tact, to present ideas and information clearly and concisely, both orally and in writing; to perform mathematical computations; to present statistical material in chart and graph form.
- Ability to independently handle multiple tasks and set priorities.
Preferences:
Preferences:
At least five years’ experience in administrative staff work, preferably within the UMD system.
At least five years’ experience in administrative staff work, preferably within the UMD system.
Additional Certifications:
Additional Information:
Job Risks
Not Applicable to This Position
Physical Demands
This is a primarily a sedentary position with the physical demands found in an office environment involving extensive use of desktop computers.
Be able to lift up to 50 lbs. boxes of paper, supplies, etc.
Be able to lift up to 50 lbs. boxes of paper, supplies, etc.
Posting Date:
04/04/2023
Closing Date:
04/18/2023
Open Until Filled
No
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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