The Project Coordinator will support Project Managers and the Associate Director of the Project Management team for the West region.

PURPOSE OF THE POSITION:

This position is responsible for providing administrative office support for the Project Management team. This position will involve standard administrative items, but also requires an individual who is comfortable giving direction to vendors and tenants as it relates to working construction projects under the direction of the Associate Director of Project Management and/or various Project Managers of the Project Management team. This position also involves working with Property Managers and Building Engineers from the Operations team, in directing vendors to complete task for a variety of capital and tenant improvement projects. This position also requires the ability to keep up to date various computer systems/programs including Salesforce, SharePoint, Avid, MS Project Schedules and other systems as required. Knowledge of these systems/programs is helpful but not required. Training will be provided.

ESSENTIAL FUNCTIONS:

• Assist with preparation of budgets & cost reports
• Assist with monthly status reports
• Assist with updating of various tracking systems for construction management
• Assist with contract administration including document preparation; assist with bid process of contract services and construction work – data entry and preliminary bid analysis
• Review and code invoices for payment and approval.
• Maintain filing system including plans and various construction documents and contract files
• Work on special projects under supervision the Regional Construction Manager or the VP of Construction Management

MINIMUM REQUIREMENTS:

• HS diploma or equivalent, relevant experience in facilities or construction management
• Prior Construction Management or Property Management Administrative experience preferred.
• Proficiency in Microsoft Office, including Word, Excel and Outlook
• Knowledge of SharePoint, Angus, and/or Avid is desired but not required training can be provided.
• Excellent oral and written communication skills required
• Must work well under deadlines; handle high volume of work; prioritize workflow as needed
• Detail-oriented; able to handle multiple projects with extreme professionalism.
• Professional demeanor and ability to discreetly handle confidential and time-sensitive information

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Sun City, AZ: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Project management: 1 year (Preferred)

Work Location: In person

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