Project Coordinator

Position #00909

Salary Range: $62,500.00 - $81,200.00

Join a Top-Shelf Team! Virginia Alcohol and Beverage Control is currently seeking applicants for the Project Coordinator.

This position supports the Project Manager and PMO Division in gathering equipment, resources and information to implement upcoming projects. The main duties include maintaining budgets and work schedules, organizing and participating in shareholder meetings and ensuring all deadlines for projects and programs are met.

Project Coordinators should be able to work closely with project managers to create comprehensive action plans concerning resources, budgets and timeframes for projects. Project Coordinator will also regularly schedule and attend meetings between stakeholders, vendors, employees and the Project Manager. Project coordinators will prepare the presentation items for the meetings and will share their meeting notes with the Project Manager.

Our Mission

To strengthen the Commonwealth through public safety, education and revenue from the responsible regulation and sale of alcoholic beverages.

Our Vision

To bring good spirits and excellent service to Virginia.

Our Values

Accountability - Service - Integrity - Performance Excellence

We offer:

• Excellent work/life balance.
• 14 paid Holidays and PTO earned every 2 weeks worked.
• Affordable Healthcare with employer contributions; See benefits package.
• Virginia Retirement System VRS benefits.
• College Tuition Reimbursement program
• PTO is earned every pay period.

Authority employees are covered under the Commonwealth’s benefits package and VRS. However, Authority employees are exempt from the Virginia Personnel Act and the Virginia Public Procurement Act. To find out more about VA ABC visit our website: https://www.abc.virginia.gov/about/agency-overview.

Essential Functions

Project Process and Reporting

• Create, manage, update schedule of the project using Ms. Project
• Include resources allocation, timeframe, percentage completed
• Escalate issues that could impact the program/ project schedule
• Ensuring program/project deadlines are met.
• Budget tracker: monthly populate the resources allocation (hours worked) on the Program/project for the budget tracker
• Analyzing project schedule and resource impact on program
• Clear milestones and assignment of program/project task responsibilities
• Budget Tracker invoices and document pertinent information for external resources
• Gather internal allocations and update the PFW
• Maintain and update logs: Change Requests, RAID,
• Maintain and update project reports: Weekly Status, C-Suite, SteerCo,Vendor
• Collaborate with the PM to prepare presentation material for meetings.

Managing the Project/Program SharePoint Site

• Update main page with status report.
• Create new Decisions/ Risks / Issues
• Assessing program/project risks and issues and help facilitate team efforts to provide solutions where applicable.
• Documenting and following up on important actions and decisions from meetings
• Store approvals, Invoices
• Store processes information
• Ensuring program/projects adhere to frameworks and all documentation is maintained appropriately for each project
• Conducting self-audits of required project/program artifacts
• Tracking stage-gate criteria throughout SDLC
• Collaborate with PM while finalizing transition to support documentation.

Project Administration

• Facilitate meetings, capture meetings with the program/project manager
• With the Program/Project manager prepare materials meetings, capture any decisions and actions items, distribute the meeting minutes if required
• Coordinate stand up/ status meeting (if required)
• Capture with the Program/Project Manager any decisions, action items from leadership meeting
• Support the program/ project manager to elaborate the steer co, c-suite presentation
• Organizing, attending, participating in, and documenting stakeholder meetings
• Coordinating efforts with partner divisions

MINUMAL QUALIFICATIONS

• Good communication and interpersonal skills capable of maintaining strong relationships
• Strong organizational and multi-tasking skills
• Excellent analytical and problem solving abilities
• Documentation management and ability to use project management tools
• Attention to details
• Time management skills with the ability to meet deadlines

PREFERRED QUALIFICATIONS

• Applicable job experience coordinating projects and program in complex environments.
• Bachelor's degree in related field or the equivalent in training/experience

The Virginia Alcoholic Beverage Control Authority does not provide sponsorship. We are an equal opportunity employer without regard to sex, race, color, religion, national origin, age, sexual orientation, political affiliation, veteran status, or disability. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. ABC will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application and/or interview process. The selected candidate must pass a criminal background check.
The Virginia Alcoholic Beverage Control Authority does not provide sponsorship. We are an equal opportunity employer without regard to sex, race, color, religion, national origin, age, sexual orientation, political affiliation, veteran status or disability. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. ABC will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application and/or interview process. The selected candidate must pass a criminal background check.

VA ABC is a Military-Friendly Employer, is V3 Certified, and embraces Diversity, Equity, and Inclusion

For full consideration, all applicants must fully complete all sections of the online application. A resume will not substitute for an incomplete application.

We are an equal opportunity employer without regard to sex, race, color, religion, national origin, age, sexual orientation, political affiliation, veteran status, or disability. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

ABC will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application and/or interview process.

All employment offers are contingent upon compliance with Form I-9 completion timeliness and confirmation of employment authorization by E-Verify and criminal history record checks are required prior to employment.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: DARS or call DARS at 800- 552-5019