Overview: Responsibilities:

Administrative and Event Coordination

• Coordinate business administration financial and transaction support (on- and off-boarding, processing payroll, tuition, and insurance) for graduate student employment, partnering with administrators across all Fred Hutch Scientific Divisions, Human Resources, the Office of Sponsored Research, and University of Washington departments and programs.
• Organize graduate student programming: recruitment, orientation, seminars, and other regular activities, including managing volunteers and event planning.
• Assist with the preparation of biannual Fred Hutch accreditation application with Washington Student Achievement Council.
• Perform administrative responsibilities including scheduling meetings, seminars, conference rooms and auditorium reservations; processing travel reimbursements, honorariums, credit card reconciliation, and check requests.
• Coordinate Fred Hutch graduate courses, including updating course catalogues and flyers, reserving classrooms, facilitating add codes and course evaluations.
• Track charges and monitor budgets, interacting with Accounting and Finance.
• In coordination with HR, arrange travel, logistics and material shipments for Fred Hutch participation in outside educational national conferences (~4 annually); participate in booth representation when needed.
• Update and maintain the graduate student program websites (internal and external).
• Develop, recommend, and implement policies and procedures related to program administration.

Data Coordination

• Coordinate data collection efforts for the Coalition for Next Generation Sciences efforts.
• In collaboration with the Program Manager and training grant administrators, assist with the data collection for new, competing and non-competing training grant applications and renewals.
• Develop and maintain internal data tracking and databases.
• Other tasks as assigned.

Qualifications:

• Please submit a coverletter with your application
• Bachelor’s degree in a related field is required
• Minimum of one year post-master's or three years post bachelor's degree project coordination experience in a research setting is required
• Proficiency with Microsoft Office/Adobe
• Working knowledge of Excel formulas and functions
• Experience planning workshops and events
• Knowledge/prior experience with Enterprise Software Systems
• Ability to source data from systems and generate customized reports
• Ability to tailor communications to specific audiences
• Ability to navigate complex internal systems and departments
• Ability to remain calm under pressure and maintain a customer-service mindset
• Ability and willingness to work irregular hours on rare occasion, including some evenings and one Saturday in September
• Basic budgetary knowledge (ability to reconcile, report budget information, etc.)

Preferred

• Ability to edit SharePoint sites and basic webpages
• Knowledge of Fred Hutch funding rules and policies
• Experience with Airtable or similar project management and collaboration software
• Experience with Workday system or other HRIS systems

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).

Our Commitment to Diversity: We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.