POSITION SUMMARY

The Purchase Card Specialist is responsible for all facets of the Purchase Card Program for Atlanta Public Schools.

MINIMUM REQUIREMENTS

EDUCATION:

• Bachelor’s degree in accounting or business administration required.

CERTIFICATION/LICENSE:

• N/A

WORK EXPERIENCE:

• 3 years of successful experience in Accounting or finance-related field.

KNOWLEDGE, SKILLS & ABILITIES

• Effective written and oral communication skills and listening skills.
• Proficient analytical, decision making, problem solving and computer skills.
• Works independently.

ESSENTIAL DUTIES

• Serves as the liaison and subject matter expert for the Purchase Card Program (P-Card) to district cardholders.
• Maintains dual systems, such as Bank of America and Lawson P-Card module.
• Orders P-Card; assigns appropriate general ledger accounting information; handles all disputes and fraudulent transactions with issuing bank; cancels P-Card as appropriate.
• Reconciles bank statement to general ledger balance; resolves and corrects problems in the Information Technology reports to ensure appropriate and complete posting; completes P-Card reclassifications on a continuous basis.
• Develops and presents training regarding P-Card procedures to all employees eligible to receive card.
• Participates in P-Card reviews and audits; provides reports as needed.
• Collects and maintains P-Card logs.
• Creates, maintains, and distributes P-Card program policies and procedures.
• Required to have prompt, regular attendance in-person and be available to work on-site, in-person during regular business hours and as needed.
• Performs other duties as assigned by an appropriate administrator or their representative.

PHYSICAL ABILITIES AND WORKING CONDITIONS

The physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, or local or school district authorities, the requirements of this position may change temporarily or for the school year to best serve the needs of our students.

Vision: Ability to read small print and view a computer screen for prolonged periods.

Hearing: Ability to tolerate exposure to noisy conditions.

Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer.

Upper Body Mobility: Ability to use hands to grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.

Strength: Ability to lift, push, pull and/or carry objects which weigh as much as 5 or more pounds on a frequent basis. Incumbent may be required to physically restrain parties involved in a conflict.

Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors.

Mental Requirements: Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress.

Remote Work Requirements:

Additional Work Conditions & Physical Abilities: Ability to be flexible and adapt as needed between various in-person working environments.

The Atlanta Public School System does not discriminate on the basis of race, color, religion, sex, citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status in any of its employment practices, educational programs, services or activities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

This job description is intended to accurately reflect the duties, responsibilities and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. Management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary.