Posting Number

req13039

Department

Vet Med Administration

Department Website Link

https://vetmed.arizona.edu/

Location

Outside of Tucson

Address

1580 E Hanley Blvd, Oro Valley, AZ 85737 USA

Position Highlights

A successful candidate will manage all facets of student registration and records, class schedules, instructional space assignments, graduation clearance, and other related matters. They will plan and implement registration services for College of Veterinary Medicine students. They will be expected to manage student records and will provide maintenance and upgrading of academic information infrastructure. A successful candidate will have strong interpersonal and communication skills, and the ability to work effectively with a wide range of constituencies in a diverse community.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

Duties and Responsibilities

• Oversees the creation, updating, and maintenance of course and class data.
• Enrolls students in lock-step courses and submit final grades, as applicable.
• Implements program policies and procedures regarding student registration, records, class schedules, instructional space scheduling, identification cards, and graduation requirements.
• Understands the licensing process and graduation requirements.
• Maintains and upgrades the University's academic information infrastructure including academic records archives, on-line student database, and generate reports for the university and accrediting bodies.
• Analyzes problems related to enrollment, student assessments and progress, grading, and updates course and class data appropriately.
• Coordinates the grade petition process, responds to inquiries concerning academic performance, manages and records student leave absences, and resolves problems regarding the management of student records.
• Ensures data is accurate and updated in a timely fashion.
• Understands the impact of changes to courses and classes based on semester, time of year, and type of change and relays those impacts.
• Works with college coordinators to identify scheduling issues, space constraints, etc.
• Collaborates with Academic Programs, UA Registrar, Curricular Affairs, and Student Affairs including Financial Aid and the Enrollment Management Working Group for transparent and cohesive communication and course delivery.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Strong motivational skills to create a positive and engaging work environment with a focus on customer service.
• Ability to take initiative and follow through to completion all assignments and projects in a timely manner with demonstrated ability to prioritize, organize, and collaborate among staff and management.
• Ability to counsel, advise, disseminate student records information, educate staff and administration, and make referrals for students and staff over a wide range of subjects relating to residency.
• Good communication skills while utilizing professionalism and confidentiality.

Minimum Qualifications

Preferred Qualifications

• At least 3 years experience at an institution of higher education focusing on course scheduling, student records, and/or student counseling.
• Experience with course registration, navigating through college-wide administration.

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Student Services

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$18.78 - $23.00

Compensation Type

hourly rate

Grade

5

Career Stream and Level

PC1

Job Family

Registration & Records

Job Function

Student Services

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

Expected End Date

Contact Information for Candidates

Katie Chimienti
kchimienti@arizona.edu

Open Date

12/14/2022

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.