Job Description

This position will report to the Account Director of JLL. The position entails working with a diverse group of internal and external Stakeholders at all levels of the organization. The individual will require the independent judgment to plan, prioritize, and organize a diverse workload. This role provides a wide variety of support services to the client office and the successful candidate will be detail oriented with strong organizational skills and a team player attitude.

ESSENTIAL DUTIES and RESPONSIBILITIES include the following. Other duties may be assigned.

• Acts as a gatekeeper, first point of contact and resource to the facilities management team and client.
• Interacts with client and all levels of management and staff.
• Performs complex clerical and administrative work, involving independent judgment and discretion, necessary to manage the workflow of all ticket management, invoice processing and certificates of insurance with an understanding of priorities/
• Plan and coordinate meetings (logistics, prepare meeting materials/documents)
• Prepare and submit expense reports with detail and accuracy.
• Prepare and distribute presentations, reports, proposals, spreadsheets, correspondence and other documents
• Serve as an information resource by conducting research, assembling data, and performing special projects
• Maintain and update various SharePoint sites.
• Process staff on-boarding tasks as required
• Participate in regular administrative staff meetings
• Perform other related assignments as business may dictate

Required

• 2 years of experience as an Administrative Assistant
• Proficient in Microsoft Office (Outlook, Word, Excel, Power Point)
• Strong organizational and time management skills
• Facilitator, service and business oriented
• Ability to establish priorities to meet deadlines
• Team player, hard worker, good interpersonal skills

Job Type: Full-time

Pay: $30.00 - $36.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Norwood, MA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative Assistant: 2 years (Required)

Work Location: In person

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