TITLE: Executive Assistant

Miami based Hedge Fund is seeking an outstanding candidate to primarily serve as an Executive Assistant to the Miami-based Portfolio Manager and a supporting role to the Miami / NYC-based team. Responsibilities will include scheduling, logistics and travel planning, and expense tracking for multiple team members. The ideal candidate must be a resourceful problem-solver and keen to assist in improving upon processes in place in order to make the team more functional, streamlined, and efficient. The candidate will be expected to interact with both internal and external individuals.

Job Responsibilities:

• Support the office and team - 50/50 office management and admin support
• Support Managing Partner with various scheduling and administrative needs
• Manage all day-to-day operations of the office
• Daily interactions with investment and middle office team
• Track sells side interactions, corporate access meetings, call data, and conferences
• Maintain the expense management and vendor contract database, including the assistance of new vendor onboarding
• Prepare and post journal entries to QuickBooks
• Perform bank and credit card reconciliations, invoicing, account payables, account receivables and vendor reconciliations
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are paid on time
• Book travel for executives, both international and domestic
• Special projects and ad hoc requests as needed

Requirements / Qualifications

• Bachelor’s Degree is required
• Candidate is required to work in-office five days a week in Miami Beach
• Three to seven years of work experience preferred
• Strong organizational skills, attention to detail, and follows tasks through to completion
• Ability to work well in a team environment that promotes communication and the sharing of information with colleagues
• Exceptional analytical, written, verbal, and interpersonal skills
• Ability to multi-task and prioritize work in order to meet deadlines and goals
• Experience in a similar role at a hedge fund, investment bank, or related environment
• Proficient in Microsoft Suite and QuickBooks
• Previous in-office experience supporting multiple people/teams
• Must be highly detail oriented with strong integrity

Executive Meetings, Executive Summary, High-level Executive, Administrative Assistance, Expense Recognition, Expense Reports, QuickBooks, Bank Reconciliations, Monthly Bank Reconciliation, Credit Card Reconciliation, Customer Invoices, Invoice Processing

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.

© 2022 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use .


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