Anderson School District #41 is seeking qualified applicants for a full-time school administrative secretary position. Summer hours are flexible. This person serves the administration and is a facilitator for the school/public in communicating information, problem solving, material acquisition, cash handling, and record keeping. This is a multi tasking demanding job so a courteous and friendly attitude to all visitors, parents and staff who visit the school office is a must. As is working efficiently and with a service-oriented attitude under stressful situations with constant interruption. The ability to work under deadlines and prioritize is essential to success in this position. We would like this person to start as soon as possible so they can receive adequate training.

Please be sure to include all previous experience on your resume!

REPORTS TO: Superintendent
FLSA Designation: Non-Exempt
ESSENTIAL FUNCTIONS:

• Serves as a secretary to the Superintendent
• Performs and organizes a wide variety of secretarial and clerical duties for administrative personnel, teachers, and support staff in an efficient manner.
• Serves as receptionist. Greets and communicates with the public, employing discretion and independent judgment, directing individuals to the proper location or correct person and efficiently resolving their concerns.
• Coordinates the safety and security of staff, students, and/or property (i.e. building access, check in/checkout out of visitors, students, staff, etc.), for the purpose of minimizing exposure to injury, loss, and/or liability.
• Collects payments and issues receipts from a variety of sources (i.e., bus fees, meal accounts, donations, fines, fees, fundraisers).
• Cashiers at lunch and prepares the weekly deposit.
• Answers inquiries concerning standardized policies, procedures, and regulations.
• Operates central telephone system. Takes and transmits messages.
• Sorts and distributes incoming mail.
• Prepares outgoing mail for receipt by post office and other mail carriers.
• Performs assigned clerical tasks such as filing, typing, and preparing forms.
• Secures, orients and directs substitute teachers and substitute classified personnel.
• Responsible for tracking and recording employee absences.
• Notifies Superintendent of employee absences and substitute service arrangements which have been made.
• Independently composes a variety of materials such as letters, memoranda, bulletins, requisitions, claims, reports, handbooks and statistical data from rough drafts or oral instructions.
• Coordinates the process of purchasing, to include: processing of requisitions, receipt, verification, and distribution of materials.
• Maintains and coordinates multiple calendars to include: school administrator(s), school facility events, site, master, and school events.
• Acts as the District's Registrar - conducts registration of new students and processes record requests for students transferring in and out of the district.
• Maintain/update data on the Student Information System.
• Receives and reviews enrollment information and verifies residency, immunization records, and birth certificates.
• Prepares and provides enrollment information to families and responds to inquiries regarding enrollment in the District.
• Works with Administrator to coordinate and manage out of district enrollment applications.
• Organize, advertise, and conduct annual Kindergarten Roundup and registration.
• Assist with and prepare data collection for state and federal reporting as necessary.
• Ensure accurate attendance accounting, communicate with parents regarding daily student attendance, comply with state reporting requirements, and convey attendance related information/concerns to appropriate parties (i.e. Superintendent, School Counselor, Classroom Teacher, etc) .
• Maintains and processes current database information, documents, and materials for Anderson School graduates, and district residents.
• Maintains student records according to district policies and procedures.
• Compiles information and prepares reports from the Student Information System (i.e. report cards, midterms, mailing labels, etc.)
• Administers first aid for all sick and/or injured students while communicating with parents and/or medical personnel as necessary
• Administers medication to students under the direction of health professional.
• Maintains inventory of office supplies for the purpose of ensuring availability of required items.
• Other functions may be required as given or assigned.

DESIRED MINIMUM QUALIFICATIONS:

• Equivalent of a high school diploma supplemented by or including courses in office organization or secretarial skills, or any combination of training and/or experience that provides the desired knowledge and abilities.
• Prior service demonstrating responsible office experience, preferably in a school district.
• Courteous and friendly attitude to all visitors, parents and staff who visit the school office.
• Work efficiently and with a service-oriented attitude under stressful situations with constant interruption.
• Operate telephone system and handle a variety of telephone calls and personal contacts with tact, diplomacy, and discretion.
• Perform a variety of clerical work involving use of independent judgment and requiring accuracy and speed.
• Receive and give information over the telephone or in person in a courteous manner.
• Change and adapt office procedure and details in concert with the needs and requirements of the Superintendent and the District.
• Understand and apply complex policies and rules.
• Maintain cooperative working relationships with those contacted in the course of work.
• Type proficiently.
• First Aid and CPR/AED Certification
• Ability to maintain confidentiality of employment and student matters.
• Ability to effectively manage time and responsibilities.

EQUIPMENT USED:

• Standard office equipment, including calculator, copier, telephone/voice mail, fax, computer along with applicable software including Infinite Campus, Excel, Word, Email, Google Chrome, and Internet Explorer.

WORK ENVIRONMENT:

• While performing the duties of this job, the employee regularly works inside. The employee must work well under pressure to meet multiple and sometimes competing deadlines. The employee shall demonstrate cooperative behavior with colleagues and supervisors. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS:

• While performing the duties of this job, the employee is frequently required to sit; occasionally walk and stand; twist at neck and waist. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. The employee is required to be able to hear conversations in quiet environments. May be required to lift or move up to 30 pounds.

MENTAL/MOTOR DEMANDS:

• While performing the duties of this job, the employee often performs routine work. The employee frequently exercises flexibility (ability to shift from one task to another). Guidance and reinforcement are usually available. The employee frequently works within time constraints and maintains attentiveness intensity. The employee is frequently involved in social

interactions which require oral and written communications. The physical demands, work-environment characteristics, and mental/motor demands described within this job description
are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

For those classified employees employed under a written contract for a specified term, nothing contained in this job description shall create a property right beyond the specified duration of the employment contract.

Job Type: Full-time

Pay: From $19.00 per hour

Supplemental pay types:

• Signing bonus

Work Location: In person

Please Note :
chrismaxcer.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, chrismaxcer.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.