JOB DESCRIPTION

Job Title: Senior AP/AR Associate

Department: Finance

FLSA: Exempt

Location: Yonkers, NY

Reports to: AP/AR Coordinator

SALARY: $55,000.00-$65,000.00

SUMMARY: Lead support to the AP/AR Coordinator in all accounts payable activities for all companies, provide backup support for the daily cash deposits and postings function, and provides supervision to accounts payable clerks in efficient administration of daily accounts payable entry and payment activities.

DUTIES AND RESPONSIBILITIES:

• Works closely with the AP/AR Coordinator to establish the monthly calendar and ensure payments and processes are completed timely.
• Responsible for ensuring compliance with all accounts payable procedures including invoice approval, purchase order system, credit card use, metro card purchases, travel reimbursements and petty cash. Coordinate with the purchasing coordinator and make suggestions for modifications as necessary.
• Responsible for daily operation of the accounts payable process, working together with the accounts payable clerks. Ensures accuracy of coding and proper approvals and purchase orders for all invoice entry. Primary responsibility for new vendor setup and insurance requirements.
• Responsible for responding to all vendor inquiries via telephone or email. Communicate internally with appropriate staff to resolve invoice discrepancy. Ensure that outstanding invoices are paid or credit memos are issued and applied to vendor account.
• Responsible to ensure that master schedules of utility vendors, including Con Ed, Verizon, water and sewer and other utilities are up to date. Ensure that master schedules of significant expenses are regularly maintained and investigate significant variances and report to AP/AR Coordinator for action.
• Provide support to the AP/AR Coordinator with all ACH payments and maintenance of vendor bank information. Handle monthly rent program entry and payment processing. Oversee the processing of electronic payments of utility vendors in accordance with written procedures.
• Support the AP/AR Coordinator as necessary with the monthly posting and closing of the accounts payable system, ensuring that the subsidiary ledger agrees to the general ledger account, support year-end reporting of 1099s, support with yearend and periodic audit requirements and with annual permanent record keeping.
• Support the Accounts Receivable Clerks with the scanning of daily deposits into the bank and data entry of deposits into the system if coverage is needed.
• Other duties as assigned.

EDUCATION AND EXPERIENCE REQUIRED:

Associates Degree in finance or business administration required, Bachelor Degree preferred. Minimum of five years of related work experience. Fund accounting or real estate management experience is desirable but not required. Must have good Excel skills, strong organizational skills with an attention to detail, and excellent interpersonal, verbal and written communication skills.

AGENCY PROFILE & EMPLOYEE EXPECTATIONS

Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE)

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA):

The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.

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