Senior Operations Manager Job at UCLA
Under the direction of the Associate Dean and in collaboration with various partners, the Senior Operations Manager ensures successful implementation and operation of all activities (including programs, events, conferences, workshops and office operations) for UCLA Anderson Equity, Diversity, and Inclusion. A successful Senior Operations Manager works with a high degree of autonomy to serve as the primary operational contact for EDI activities within the Anderson community, demonstrating conscientiousness, resourcefulness, consideration of stakeholder needs, seasoned judgment, and integrity in all aspects of work. Enthusiasm, creativity, and a growth mindset in advancing work across a wide-ranging, dynamic, and complex scope ? these are all essential. Specific duties will include: oversight and management of small grant program; making travel arrangements for staff and affiliates; working with vendors and campus resources as necessary to secure equipment and supplies; planning, preparation, monitoring, and administration of a large operating budget (to include accounting, control, budgeting, treasury and investment monitoring duties); management and resolution of supply, equipment, and space needs (including development of detailed cost estimates, sourcing of vendors and partners, provision of insightful recommendations, and production of useful reports) marketing and communications management (e.g., through the website, newsletters, or email/social media announcements); coordinating and facilitating meetings with office affiliates; and office administration (e.g., managing and maintaining the office's calendar of activities; coordinating staff meetings, overseeing the Student EDI Advisory Council, managing room and event reservations, hiring and managing student workers, responding to routine inquiries about office activities; gathering information and data for analysis; regularly reporting on progress and preparing related presentations). Demonstrating conscientiousness, resourcefulness, consideration of stakeholder needs, seasoned judgment, and integrity in all aspects of work, this individual should feel comfortable navigating complex bureaucracies and enjoy skillfully streamlining necessary processes.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
13
Records
Qualifications
Required/Preferred
Demonstrated skill in designing, coordinating, managing, and evaluating small and large-scale complex projects, events, programs, workshops and conferences, including program implementation and logistics. Able to work effectively as both a team leader and team member to drive progress.
Required
Demonstrated ability to develop and implement marketing strategies for various programs, including advertising, public relations, direct mail, email, social media, and design and production of publications, email templates and websites.
Required
Demonstrated ability to recruit, train, motivate, supervise, direct and evaluate work performance of junior (e.g., student) leaders and volunteers. Includes directing and organizing work flow to accomplish established objectives, delegating responsibility where appropriate, training and coaching, evaluating performance, and pursuing corrective actions as needed.
Required
Self-starter with the ability to effectively anticipate stakeholder needs/problems and implement solutions with minimal supervision.
Required
Highly efficient, exemplary organizational skills, detail-oriented, proactive, responsive and strong ability to demonstrate initiative. Includes skill in managing time and priorities to reliably deliver on responsibilities and commitments.
Required
Demonstrated ability to interact and liaise effectively, diplomatically, and cooperatively across diverse stakeholders (including faculty, staff, students, alumni, donors, program participants, and community members from various socio-economic, ethnic and cultural backgrounds). Includes ability to surface, share, understand, and negotiate among perspectives to formulate policies and programs and/or arrive jointly at decisions, conclusions or solutions.
Required
Demonstrated ability to convey complex information in a clear, concise and diplomatic manner to a diverse group of stakeholders in person, by phone and in writing. Must be attentive to detail, adhering to high standards for spelling, grammar, and punctuation. Involves skill in presenting to large and small audiences, and in producing all correspondence (including emails, letters, comprehensive reports, proposals and marketing materials).
Required
Demonstrated skill in navigating fast-paced, demanding situations while maintaining professional composure and commitment to stakeholder satisfaction.
Required
Demonstrated skill in proactively and resourcefully solving problems, seizing opportunities, and navigating ambiguous and dynamic circumstances to advance office priorities.
Required
Demonstrated ability to work and negotiate effectively with stakeholders and vendors to appropriate determine needs, select items, manage costs, and ensure delivery of quality products and services.
Required
Working knowledge of University policies and procedures such as accounting, travel, purchasing, facilities, mail and document services, to coordinate and expedite tasks with associated central offices.
Preferred
Undergraduate degree in relevant field; or an equivalent combination of education and experience.
Required
Working knowledge of issues related to equity, diversity, and inclusion.
Required
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
05-25-2023
External Posting Date:
Please Note :
chrismaxcer.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, chrismaxcer.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
13
Records
Qualifications
Required/Preferred
Demonstrated skill in designing, coordinating, managing, and evaluating small and large-scale complex projects, events, programs, workshops and conferences, including program implementation and logistics. Able to work effectively as both a team leader and team member to drive progress.
Required
Demonstrated ability to develop and implement marketing strategies for various programs, including advertising, public relations, direct mail, email, social media, and design and production of publications, email templates and websites.
Required
Demonstrated ability to recruit, train, motivate, supervise, direct and evaluate work performance of junior (e.g., student) leaders and volunteers. Includes directing and organizing work flow to accomplish established objectives, delegating responsibility where appropriate, training and coaching, evaluating performance, and pursuing corrective actions as needed.
Required
Self-starter with the ability to effectively anticipate stakeholder needs/problems and implement solutions with minimal supervision.
Required
Highly efficient, exemplary organizational skills, detail-oriented, proactive, responsive and strong ability to demonstrate initiative. Includes skill in managing time and priorities to reliably deliver on responsibilities and commitments.
Required
Demonstrated ability to interact and liaise effectively, diplomatically, and cooperatively across diverse stakeholders (including faculty, staff, students, alumni, donors, program participants, and community members from various socio-economic, ethnic and cultural backgrounds). Includes ability to surface, share, understand, and negotiate among perspectives to formulate policies and programs and/or arrive jointly at decisions, conclusions or solutions.
Required
Demonstrated ability to convey complex information in a clear, concise and diplomatic manner to a diverse group of stakeholders in person, by phone and in writing. Must be attentive to detail, adhering to high standards for spelling, grammar, and punctuation. Involves skill in presenting to large and small audiences, and in producing all correspondence (including emails, letters, comprehensive reports, proposals and marketing materials).
Required
Demonstrated skill in navigating fast-paced, demanding situations while maintaining professional composure and commitment to stakeholder satisfaction.
Required
Demonstrated skill in proactively and resourcefully solving problems, seizing opportunities, and navigating ambiguous and dynamic circumstances to advance office priorities.
Required
Demonstrated ability to work and negotiate effectively with stakeholders and vendors to appropriate determine needs, select items, manage costs, and ensure delivery of quality products and services.
Required
Working knowledge of University policies and procedures such as accounting, travel, purchasing, facilities, mail and document services, to coordinate and expedite tasks with associated central offices.
Preferred
Undergraduate degree in relevant field; or an equivalent combination of education and experience.
Required
Working knowledge of issues related to equity, diversity, and inclusion.
Required
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
05-25-2023
External Posting Date:
Please Note :
chrismaxcer.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, chrismaxcer.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.