Staff Accountant
Warwick, MA
$70,000 to $90,000 per year depending on experience
1st Shift

SUMMARY

Applies principles of accounting to analyze financial information and prepares financial reports and analysis to meet company's goals and objectives.

MAIN RESPONSIBILITIES of the Staff Accountant

➢ Accounts Payable:

• Responsible for the main functions in the accounts payable area related to vendor invoice processing, reconciliation of vendor statements to Company AP ledger, vendor payments, 1099 processing, check and wire disbursements for multiple legal entities.
• Responsible for the month-end close of accounts payable including accruals and sub-ledger reconciliation to general ledger – resolves discrepancies and prepares supporting workpaper in accordance with Company requirements - identifies affiliate and external balances.
• Ensures that proper authorizations are secured on all invoices that do not have a purchase order in accordance with the Company’s designated authority/authorization limits.
• Determines which vendors will be paid by analyzing the cash requirement report.
• Responsible for timely payment of all vendors. Overseas the processing of the vendor check runs and mailing payments to vendors.
• Secures release of liens from vendors with all subcontractor payments
• Resolves vendor disputes timely by communicating directly with vendors and investigating issues and verifying price and quantity discrepancies with support of the procurement department. Makes any necessary adjustment because of the investigation.
• In conjunction with procurement, verifies the accuracy of the general ledger account coding of invoices and specific vendor terms maintenance.
• Develops process for recurring invoices. Ensure proper support and back-up is loaded into ERP system to avoid invoices not being paid in a timely manner.
• Records and enters various vendor invoices and expense reimbursement reports within the ERP system.
• Request monthly all vendors to send in a monthly statement of all outstanding invoices owed to them. Reconciles vendor statements to Company AP system to ensure all invoices are properly accounted for and recorded.
• Maintain accounting/corporate records by designing a paperless filing and retrieval system ensuring past and current records are available as needed and attach documents within the financial ERP system.
• Prepare and update as needed a schedule for all property taxes by legal entity that shows amount owed, due date of payment, frequency of payment to ensure all invoices are recorded and paid in a timely manner.
• Compile and gather all necessary supporting documentation including vendor invoices, releases of liens, etc. to support the construction draws that must be submitted to the financial institution.
• Prepares reports required by the controller or used for government agencies, including 1099's
• Responsible for setting all up new vendors and ensuring that proper documentation is submitted including W9 tax form, certificate of insurance and banking documentation.
• Responsible for compiling the monthly construction draws with all supporting documentation including copies of invoices that must be submitted to the 3rd party banking institution for reimbursement.
• Ad hoc requests and special projects as defined by management.

➢ Payroll

• Processes all payroll data required for salary, office hourly and union payrolls.
• Processes payroll employee and employer deductions in the areas of taxes, benefits, garnishments, child support, union dues and others.
• Familiarize yourself and keep current with regulatory, tax and compliance laws and other factors that have a direct impact on payroll processing and handling.
• Prepare manual checks for employees as needed.
• Ensure interfaces between time and attendance system, ERP system and payroll system are in balance and in sync after each payroll run. Any discrepancies must be resolved and adjusted within the same week that payroll is processed.
• Responsible for all relevant payroll tax filings, both federal and state are reconciled, verified, and tied out to payroll records.
• Liaison with external auditors on any payroll related topics.
• Responsible for paid time off accruals and ensures proper reconciliations and detailed support back to the general ledger.
• Responsible for all union related tasks such as reporting, union deductions and dues and ensures we are always in conformity with the union collective bargaining agreement.
• Responsible for working with 3rd party partners ensuring the certified union payroll by job is accurate and complete.

➢ General Ledger Accounting / Month-End Close:

• Ensures all intercompany transactions with various related parties/ affiliates are properly reported and reconciled with counterparts monthly.
• Reconciles accounts payable subledger to general ledger with supporting documentation and back-up. Breaks out intercompany activity to support month-end financial statements and consolidation process.
• Participates with special projects as needed and/or other accounting tasks as needed.

SCOPE / DIMENSIONS OF the Staff Accountant

• Multiple construction projects ranging to upwards of $100 million.
• Multiple legal entities (30 plus and growing)

COMMUNICATION PARTNERS

• Shareholders
• Local Senior / Top Management / all Employees of the legal entities
• External partners such as auditors, banking institutions, 3rd party consultants and providers and tax advisors and authorities.

JOBHOLDER REQUIREMENTS

• Bachelor's degree (B.A.) from four -year college or university; and 3 to 5 years related experience and/or training; or equivalent combination of education and experience.
• Construction accounting experience is a plus but not required.

KEY COMPETENCIES:

• Attention to Detail
• Problem-Solving
• Flexibility & Follow-Through
• Systematic Problem Solving
• Teamwork and Cooperation
• Time Management Skills
• Quality & Accuracy
• Relationship Management
• Integrity
• High accountability culture

OTHER SPECIAL SKILLS:

• Multiple and competing priorities during peak periods-effective planning and time management will be instrumental to success.
• Follow-through of others will impact ability to complete tasks on time & accurately---relationship building, advanced & continuous communication of expectations, and follow-through will be instrumental to success.
• Experienced in financial accounting, financial analysis & treasury management.
• Systems Savvy – able to work in various systems and platforms – QuickBooks, Spectrum, Microsoft Office, Teams.
• Strong Analytical skills. Excellent Communicator and strong collaborator with all levels of organization.

Job Type: Full-time

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Staff Accountant: 3 years (Required)

Work Location: In person

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