Coordinates 28 Day Nursing Schedule for all Communities
Organizes all request for time off, by utilizing the following documents: Mandatory Service Report, LOA Report, and A-B Holiday.
Checks all Licenses for up-coming expiration dates and informs the employee if expiration is approaching. Notifies HR Adm. Assist via e-mail of who is updated monthly.
Inputs all request and factors in holiday (if needed).
Brings staffing numbers to optimal levels for all units.
Posts Preliminary Schedule on the 3rd Friday of Current Schedule on the Fourth Week of Current schedule, reviews Preliminary Schedule for any up-dates or changes and posts final schedule.
Daily Staffing
Roll Call – calls every unit to confirm names on staffing sheets. Should a unit have critical staffing Numbers, Staffing Coordinator or Supervisor who is doing roll-call then pulls from another unit to bring unit to acceptable number.
Staffing numbers are shared with Community Administrators at Stand Up meeting.
Verifies that staff has shown up for schedule hospital trips.
Post Staffing Numbers on Board in Lobby (DOH) required. By 10am.
Picks up Employee sign in sheets (Employees who left badge, lost badge or having trouble with badge¬) from front lobby.
Up-dates Staffing Sheets in Kronos.
Inputs Employee Sign in Sheet Data in Kronos Time Card
Prints Staffing Sheets for Next Day.
Reviews Staffing Numbers and calls agency (if needed for LPN coverage and reviews OT Sign Up Sheet for OT place on Staffing Sheet if needed)
Places Staffing Sheet in Staffing Book.
Work on Weekend needs
Begin Roll Call.
Staffing for Medical Trips
Medical Office sends up-coming weekly trips on Friday.
Staffing Coordinator prints report and begins to fill trips utilizing Part time employees. Part timers are called and schedule secured.
Manages Overtime, Agency Usage and Agency Bills
Overtime is posted on Units by the end of business day
Part-timers receive OT first
Agency is called when in house LPN’s have been exhausted
Processes PANs in a Timely Manner
Personal Action Notices are generated in the following situations:
Employee status changes
Termination of an employee
Employee transfers (to another floor, shift or department)
Processes TAFs in a Timely Manner
Closing Bi-Weekly Payroll by the End of Business Day (Tuesday) of a Pay Week
Collect Staffing Sheets for previous 14 days. Review and Confirm with Kronos Time Card
Adjust any vacation, sick, leaving Early or mis-punches in Kronos System . Confirm Employee sign In Sheets.
Calls Director of Operations to approve Payroll.
PERSON CENTERED CARE
Champion for culture change and supportive leadership.
Demonstrates a real sense of inquiry and a personal willingness to learn.
Demonstrates the ability to take responsible actions within the parameters of the role without a constant need to be directed by others.
Demonstrates politeness and respectfulness and evidences the self-awareness of the effect of her/his behavior on others.
Demonstrates mutual respect for diversity.
PEOPLE & TEAM LEADERSHIP
Demonstrates Inglis people and leadership values and behaviors
Demonstrates the ability to follow-up on schedules, set priorities and achieve deadlines
Demonstrates the Inglis Code of Conduct and builds trusted partnerships throughout the Inglis organization.
Establishes and maintains effective relationships by gaining trust and respect.
Is approachable and easy to talk with; puts forth an extra effort to make people at ease; is patience and builds rapport with customers and is a good listener.
A team player and has the trust and support of peers.
Promotes collaboration within the department
TECHNOLOGY:
Actively engages in the use of computer systems and technology to enhance the day-to-day flow of information
Encourages and supports staff on the appropriate use of computer systems and technology
Understands common computer terminology, computer fundamentals such as screen positioning
Understands and efficiently uses basic computer hardware such as a mouse, and telecommunication devices
Understands the use of the internet/intranet applications and file management including file saving, storage and basic data controls
Responds to emails and calendar requests in a timely manner
using Outlook
Understands IT security,
i.e. no sharing of passwords, processes, best practices including email encryption and enlisting help of IT help desk as needed.
Possesses general knowledge of how to interface with a computer, i.e. use of mouse, resizing windows, etc.
ROLE SPECIFIC COMPETENCIES
Effective communication
Excellent customer services relationship
Effective Teamwork
Effective collaboration with Director of Operations and DON regarding the Kronos
In addition to the necessary skills and experience to perform the responsibilities outlined above, there are a number of traits that a successful candidate will possess.
High School diploma or equivalent required.
Three-five (3-5) years’ experience in a healthcare/business office environment required.
Scheduling and staffing experience desired.
Excellent computer skills required
Strong interpersonal skills required.
The hourly rate for this position is $20.27
Inglis enables people with disabilities – and those who care for them – to achieve their goals and live life to the fullest.
It is essential that all duties are performed with the highest level of integrity, while supporting Inglis Values and Standards of Excellence, ensuring the achievement of competencies and compliance with regulatory agencies.
Responsible for collecting and reporting measurements for the Scheduling & Staffing process using the House position log. Responsible for ensuring and coordinating 24 hour nursing staff for the house. Prepares the primary schedule and additional schedules for light duty employees and resident trips. Assists in maintaining the Master Position Control. Builds effective and constructive relationships with staff in order to meet the needs of the residents. Prepares the 80 hour payroll report bi-weekly. Works closely the Medical Office and Occupational Health, and to ensure a timely response to resident and staff needs. Works closely with the Director of Recruitment, responsible for the up-date of Personnel Action Notice (PAN’s) and Talent Acquisition Forms (TAF’s). Responsible for Current Licensure for LPN’s, RN’s and CNA certifications.
This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. The primary duties and responsibilities are intended to describe those functions that are essential to the performance of this job. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. There are other duties and responsibilities that are considered incidental or secondary to the overall purpose of this job. Employees holding this position will be required to perform any other job-related duties as requested by management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability
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