Student Coordinator, Sr. Admin. Job at Yale University
Student Coordinator, Sr. Admin.
Medical Education
80302BR
Yale Posting Status
CLOSED TO FURTHER APPLICATIONS
University Job Title
Senior Administrative Assistant
Bargaining Unit
L34 - Local 34 (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
Labor Grade D
Wage Ranges
Click here to see our Wage Ranges
Work Location
Medical School Campus
Worksite Address
310 Cedar Street
New Haven, CT 06510
New Haven, CT 06510
Work Week
Standard (M-F equal number of hours per day)
Searchable Job Family
Secretarial
Total # of hours to be worked:
37.5
Position Focus:
Under the direction of the Manager of Medical Education, the Clerkship Director, and the Vice Chair for Education, provide a high level of administrative support for medical and PA student activities, including the Ob/Gyn clinical component of the Women's and Children's Health Clerkship in the Department of Obstetrics, Gynecology & Reproductive Sciences. Assume an active role in assuring that the clerkship is compliant with stated objectives and regulatory requirements. Provide administrative back-up support to other Medical Education activities. Continuously seek to identify areas for improvement in the program and to monitor student and faculty satisfaction with their clerkship participation. In addition, the coordinator will support electives and student interest group event/program coordination. These tasks require that this position work independently and take initiative to find and resolve issues.
Dept/Section URL
Click here for more information
Essential Duties
1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Required Skill/Ability 1:
Demonstrated excellence in providing high quality administrative support to organizational leaders, faculty and/or staff. Strong problem solving and organizational skills, to be verified by reference(s).
Required Skill/Ability 2:
Demonstrated proficiency in the daily use of Microsoft Outlook, Word, Excel, Zoom and PowerPoint. Ability and willingness to learn and use new programs and systems, as required.
Required Skill/Ability 3:
Demonstrated excellence while working in a team-oriented environment. Strong written communication and interpersonal skills, to be verified by reference(s). Ability and desire to learn new skills.
Required Skill/Ability 4:
High level of personal motivation, combined with flexibility, resiliency, and adaptability. Proven ability to prioritize tasks, and handle multiple tasks simultaneously, to be verified by reference(s).
Required Skill/Ability 5:
Ability to coordinate all aspects of meetings and conferences (especially Zoom), and to produce detailed minutes upon the conclusion of such events.
Preferred Education, Experience and Skills:
Experience working with students and/or providing administrative support within a medical school setting. Experience working with MedHub, Bluedogs, Educaster, Qualtrics, Amion, Qgenda, Workday and Sim Capture.
Weekend Hours Required?
Occasional
Evening Hours Required?
Occasional
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement
Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
W.L. Harkness Hall, 3rd Floor, Room 303
100 Wall Street, New Haven CT 06511
203-432-0849
equity@yale.edu
Note
Yale University is a tobacco-free campus
Please Note :
chrismaxcer.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, chrismaxcer.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.