Accounting Assistant Job at Syracuse University
Job #
039599
Department Code
21708-2103
Department
Burton Blatt Institute
Job Title
Accounting Assistant
Location
Syracuse, NY
Pay Range
Commensurate with Experience
Staff Level
S3
FLSA Status
Non-exempt
Hours
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type
Full-time
Campus
Syracuse, NY
Unionized Position Code
Not Applicable
Job Description
The Accounting Assistant position of the Burton Blatt Institute at Syracuse University (BBI) is located within the College of Law. BBI conducts multiple grant-funded research projects simultaneously, across the country and globally in efforts to advance the civic, economic, and social participation of people with disabilities.
The Accounting Assistant is responsible for mission-critical support for BBI Senior Leadership, the operations of multiple projects and programs, accounting and administrative functions, and clerical support for the department. Responsibilities include performing complex and comprehensive financial, project-related and administrative tasks as well as routine activities. In addition to regular administrative and financial work with daily, weekly and monthly deadlines, this position works also works on new and changing special projects as needed.
The Accounting Assistant is responsible for mission-critical support for BBI Senior Leadership, the operations of multiple projects and programs, accounting and administrative functions, and clerical support for the department. Responsibilities include performing complex and comprehensive financial, project-related and administrative tasks as well as routine activities. In addition to regular administrative and financial work with daily, weekly and monthly deadlines, this position works also works on new and changing special projects as needed.
Qualifications
Bachelor’s degree or equivalent combination of education and experience.
Job Specific Qualifications
- General accounting/budgeting experience necessary.
- Proficient with Microsoft Office.
- At least three years’ experience in an academic setting preferred. Must be proficient in the use of Oracle generated financial reports and queries, Adobe Acrobat and MS Office software applications, especially Excel.
- Strong attention to detail is essential.
- Excellent time management and organizational skills.
- Flexibility, adaptability, and problem-solving skills.
- The ability to prioritize duties to deal with multiple demands in order to successfully meet deadlines.
- The ability to maintain confidentiality and exercise independent judgment.
- Must possess the initiative and ability to work independently with a minimum of direction; and must also possess good verbal and written communication skills with the ability to work well as a team member.
Responsibilities
- Collaborate with the Appellate Brief Legal Training (ABLT) Project Director in scheduling & hiring activities, and in downloading and processing confidential sponsor files received on a daily basis.
- Prepare various documents, such as invoices, travel vouchers, expense reimbursements, credit card reconciliations, purchase order requests, etc., substantiating business transactions as they are processed. Verify subsequent posting of all transactions taking necessary steps to correct any errors and follow up on outstanding items.
- Using SU system financial reports, queries and files maintained, perform reconciliations on a regular basis to prepare updated vendor & subcontractor summaries, projects’ budget status reports, and other reports maintained at BBI and as required by other departments at SU
- Collaborate with the Disability Rights Bar Association team (a program managed by
BBI) preparing financial reports, in maintaining member files, organizing their annual meeting, and invoicing all members on an annual basis. - Assist and participate in the coordination and scheduling of various project tasks and virtual meetings with BBI staff, consultants, and contractors in Syracuse, the Southeast region, the DC area, DC and elsewhere nationally and internationally.
- Other duties as assigned.
Physical Requirements
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
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