The Graduate Program Administrative Assistant (GPAA) reports to the Graduate Office Coordinator and supports the Nursing Program in meeting the needs of the master's and post master's nursing students, faculty, Institution and external partners by assisting in initiating, establishing, and maintaining clinical sites, preparing clinical contracts and all related documents, and maintaining ongoing communicating with all stakeholders. Assists with placement, confirmation, communication, and monitoring students in clinical and lab sites including overseeing all student documentation related to orientation, health clearance, completion of mandatory orientation modules, pre and post tests and health clearance. In collaboration with faculty, ensure all agencies provide the appropriate experiences for students to achieve course, program, and NY State Ed and accreditation outcomes. In addition, assists faculty in the simulation labs.

Responsibilities include items in the areas of:

• Clinical Placement Graduate Program administrative duties
• Database Management
• Student and Faculty Health and Requirement Record Management
• Providing support to Faculty and Department
• Work Orders
• Departmental Calendar
• Mail/Documentation Distribution
• Manage building and space resources
• Graduate Records and Files

The successful candidate will have:

• Professional demeanor and behavior. Strong interpersonal skills.
• Ability to work with others, as well as being self-directed to make decisions in collaboration with faculty and staff and external stakeholders.
• Proficiency in Microsoft Office Products including Excel Spreadsheets, google Docs and ability to work independently to create and manage database information with limited errors.
• Ability to prepare professional quality correspondence and department documents for reports both internal and external.
• Experience with monitoring budget and supply ordering.
• Ability to demonstrate initiative, manage issues professionally and independent problem solving.
• Knowledge of academic environment and supervision experience helpful.
• Ability to:
  • Develop and maintain excellent working relationships internally and externally.
  • Communicate clearly, professionally, and calmly
  • Exhibit initiative solving problems proactively (in consultation with Graduate Office Coordinator) and to seek help when needed from appropriate sources.
  • Maintain and improve systems (including maintaining and sustaining accurate and detailed reports and records)
  • Be flexible and perform job effectively including adapting to changing situations
  • Manage time to effectively accomplish tasks efficiently (e.g. multi-task)
  • Be a team player

The estimated wage range is $15.00 to $17.00 per hour for 37.5 hours per week for 52 weeks.

• Associate Degree or comparable training and experience.
• Strong verbal and written communication skills
• Skills in Microsoft Suite including Excel required.
• Previous office experience in a fast-paced setting.
• Ability to organize and complete projects with supervision are essential

RSC offers a dynamic college environment and friendly work atmosphere along with opportunities for tuition waiver, employer matched retirement plan for eligible employees and many other benefits. For complete employee benefit information, please visit our Employee Benefits page. Visit our Employment Opportunities page for additional available job openings at RSC.

Russell Sage College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression and veteran status. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Russell Sage College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity and Affirmative Action.

Russell Sage College embraces diversity, equity, and inclusion as essential components of a rich intellectual and cultural environment in which all members are given the opportunity to reach their full potential as active participants in our local and global society. Russell Sage College is committed to developing policies and programs to create a campus that supports an optimal learning and working environment for all students, alumnae/i, faculty, administrators, and staff. Please take a look at more information about the diversity, equity, and inclusion initiatives at Russell Sage College.

• Applications accepted until position is filled.
• Reports to: Office Coordinator for Graduate Nursing

COVID-19 vaccination is not required, but suggested.