Requisition Number: 2023S030Posting
Full Time/Part Time: Full Time
Division: Admission and Financial Aid
Department: Admission

Department Statement:
The Colgate University Office of Admission is a busy and active office. Our office receives over 20,000 applications each year, greets over 5,000 visitors and manages inquiries from over 60,000 prospective students. The Admission Administrative Assistants (AAA) within the Office of Admission provide administrative support for application processing, inquiry management, campus visitors, student volunteer programs and recruitment travel. The AAA team is both a critical and integral part of the universitys successful admission process. The Admission Administrative Assistant will work September-May to help support the office.

Accountabilities:
Specific accountabilities include:

• Being responsible for accurate and timely data entry;
• Planning and execution of all department events as assigned; planning and executing itineraries of department staff;
• Completing administrative procedures and processes central to the department, which includes phone and email communications with internal and external constituent populations,
• Greeting visitors and managing reception areas;
• Responding to administrative inquiries about the department and, when appropriate, referring to other Colgate resources; managing calendars, contacts, and email correspondence for self and other departmental staff;
• Maintaining administrative data sets, editing and formatting documents, producing standard reports with accuracy, coordinating work, and/or schedules of students or casual wage employees.
• Ability to respond to supervisor feedback and accountable for complying with NCAA recruiting rules.

Professional Experience/Qualifications

• Must possess the ability to establish priorities, handle multiple projects, coordinate and achieve efficiency concerning work responsibilities while remaining detail-oriented and processing work with a high degree of accuracy.
• Requires the ability to manage confidential and sensitive student information. Must be able to exercise a high degree of judgment and discretion and work as a team member and independently.
• Requires overtime during peak periods and involves some Saturday work outside of peak season. Must be capable of working collegially and effectively with diverse visitors, students, faculty, and staff daily.
• Proficiency in Microsoft Word, Excel, Outlook, and Google is essential and experience with multiple, complex databases and reporting systems.
• Demonstrated organizational skills and ability to coordinate complex projects and events.
• Strong customer service skills. Solid phone etiquette, and the ability to be the voice of Colgate, understand Colgates mission and the value of a liberal arts education.
• A minimum of two years of general office/administrative experience is preferred.

Preferred Qualifications
A minimum of two years of general office/administrative experience is preferred.

Education
A minimum of an Associates degree is preferred, or a combination of education and experience from which comparable skills have been attained.

Other Information
Must be able to work:
Monday - Friday 8:30- 5:00, September - May

Work Schedule:
Monday- Friday, 37.5 hours per week

Job Open Date:
05/15/2023

Job Close Date:
5/14/2024

Open Until Filled
No

Special Instructions Summary

EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgates Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at cusafety@colgate.edu.