The Peck School
Advancement Associate

Office of Advancement & Alumni Relations
Position Overview

The Peck School, an independent, coed K- 8 elementary school located in Morristown, NJ, seeks an
Advancement Associate to support the administrative, organizational, and planning needs of the
Advancement Office, a small, collaborative, and fast-paced team that oversees the fundraising and
alumni, donor, and parent relations for the school. This role will be important in providing
administrative support to the Director of Advancement, overseeing database management and gift
processing, participating in all fundraising activities and special events, and other duties as assigned.

This position is an excellent opportunity for a highly motivated, team-oriented, positive, and creative
person to join the Peck Advancement Office staff. At Peck, community and collaboration are
hallmarks of our school culture. A good sense of humor and willingness to be flexible is imperative.
Interested candidates should forward a cover letter and resume along with the names and phone
numbers of three professional references to:

Sarah Quinn Clausen
Director of Advancement
The Peck School
247 South Street
Morristown, NJ 07960
advancement@peckschool.org

JOB DESCRIPTION

The Advancement Associate supports all administrative functions for the Director of Advancement. In this role,
the Advancement Associate will maintain and oversee the donor and constituent database in support of all
fundraising, event planning, and constituent relationships of the school, as well as other duties described here
and as assigned.

Overview of Responsibilities

• Administrative support to the Director of Advancement
• Manages the Raiser’s Edge database for all constituents.
• Act as Raiser’s Edge Database Administrator for the organization. Manage Raiser’s Edge donor

database, including maintenance, user accounts, global changes, gift entry, reporting, queries, and

data clean-up projects to provide current, consistent, and accurate data. Develop and deliver clear,
accurate reporting and tracking vehicles and instructions for reports, dashboards, and data extracts.
Create and implement up-to-date Standard Operating Procedures for entry and reporting and ensure
all entries conform to these procedures. Produce all mailing lists from Raiser’s Edge database for
mailings such as invitations, newsletters, and direct mail pieces.

• Assist with all Advancement and Alumni Office events by processing all event details within the

database, school calendar, and facilities database, maintaining event reservation lists, and providing
ongoing and day-of assistance for events.

• Integrate and synchronize information systems used in the Advancement office.
• Schedule meetings, confirm meetings, update calendars, and reserve meeting space.
• Proofreading support to the strategic communications office to ensure accuracy and excellence in

Qualifications

• Bachelor’s Degree required
• Proficiency in Blackbaud Raiser’s Edge is strongly preferred
• Proficient in Google Suite and web-based software and programs
• Strong interpersonal and organizational skills
• Strong written and verbal correspondence skills
• Ability to multi-task and work independently

Competencies
To perform the job successfully, an individual must demonstrate the following competencies:

• Ability to Learn and Improve Established Processes – Able to master current Raiser’s Edge

processes and recommend best practices to streamline and improve them.

• Detail-Oriented - Achieves thoroughness and accuracy when accomplishing a task through concern

for all the areas involved. Pays close attention to all of the small particulars when working on a task or
project.

• Time Management Skills -Manages many tasks and projects simultaneously while adhering to

deadlines and maintaining quality work.

• Organizational Skills - Creates action plans to meet divisional goals and objectives. Conducts periodic

reviews of progress and measures against goals. Maintains strong attention to detail.

• Communication Skills - Effectively communicates (both orally and in writing) and maintains open

communication channels with peers, administrators, faculty, and parents.

• Self-Motivation - Able to work independently with a demonstrated eagerness to understand all

aspects of the School's fundraising, communications, and marketing initiatives.

• Confidentiality – Maintaining constituent information in the strictest confidence, exercising absolute

discretion and professionalism.

The Peck School is committed to equity, inclusion, and justice both for the community and
the greater good. As we strive to create a culture of inclusion and connectedness, we
welcome the unique contributions brought by individuals with diverse backgrounds and
experiences.