Chair's Assistant Job at UCLA
This position will support The UCLA Herb Alpert School of Music new Interdepartmental Degree Program (IDP) in Music Industry. The Music Industry IDP, which oversees the existing Music Industry Minor, a new Music Industry Major, and a projected research center, will be formally launched in academic year 2022-23. This position will support The UCLA Herb Alpert School of Music new Interdepartmental Degree Program (IDP) in Music Industry. The Music Industry IDP, which oversees the existing Music Industry Minor, a new Music Industry Major, and a projected research center, will be formally launched in academic year 2022-23. Staffed by a combination of dedicated ladder faculty and working music industry professionals, this dynamic new program focuses on conceptual and executive functions of the entertainment industry music law and business, artist management, entrepreneurship, marketing, and music supervision while providing creative instruction in audio technology, musicianship, songwriting, and production. Committed to critical and socially responsible innovation in the industry, UCLA's Music Industry Program is both highly selective and growing fast. On track to become the largest undergraduate degree program in the School, the Music Industry IDP needs exceptionally innovative organizational staff to grow with us.
Under general supervision of the IDP Chair and Manager of Music Industry IDP, the incumbent will provide high level administrative support for the Chair and Core Faculty, program areas and research center. Major duties include manage course scheduling and catalog updates, comprehensive calendaring of chair's activities and departmental events, interface with students, faculty, artists, senior university officials, and music industry executives, scheduling and agendas of official meetings of the Core Faculty and Affiliated Faculty, assist with the development and implementation of long-range planning, and serve as Department liaison for general inquiries. The incumbent will manage logistics and process necessary reimbursements and payments for several events throughout the year, including but not limited to conferences, capstone events, masterclasses, summer intensives, guest artists, and residencies. Logistics include but are not limited to booking travel, entertainment details, getting necessary bids, working directly with vendors and participants, etc. They will help support student-run professional activities, including but not limited to record labels, performing groups, entrepreneurial activities, and venue management. They will also assist in the composition and editing of reports, and manage the distribution of electronic communications to students and faculty. Additional duties include: create, update, and maintain a standard operating procedures manual and faculty onboarding training materials, provide support for faculty recruitment and advancement, and, maintain and update departmental website and other public-facing media. They will also assist with special projects as needed.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
17
Records
Qualifications
Required/Preferred
Excellent oral and written communication skills with the ability to explain complex policies and procedures at various organizational levels.
Required
Demonstrated skill in writing concise descriptive correspondence and reports using excellent grammar, punctuation, and syntax Skill in balancing multiple priorities and the flexibility to work with changing priorities and constant interruptions without sacrificing quality and accuracy.
Required
Skill in setting priorities that accurately reflect relative importance of job responsibilities.
Required
Ability to interface effectively and professionally with high level campus administrators as well as faculty, students, departmental staff and the general public.
Required
Skill in analyzing information, problems, situations, practices and procedures in order to formulate logical and objective conclusions.
Required
Ability to plan and execute programs and projects involving complex logistics and time restrictions.
Required
Skill in working independently and successfully following through on assignments with minimal direction.
Required
Ability to establish and maintain cooperative working relationships with people at all levels of the University.
Required
Demonstrated high level of skill in using a PC in a Windows
environment including word processing, spreadsheets,
databases, internet browsers and email applications.
Required
Familiarity with University systems, including Student Information Systems, Curriculum Scheduling (via OASIS scheduling system), Purchasing and Accounts Payable System (Bruin Buy), Travel System (Concur) or ability to learn.
Preferred
Knowledge of University academic personnel policies and procedures; Academic Personnel certificate preferred.
Preferred
Familiarity with HTML source code, content management software, Adobe Photoshop, WordPress, and other web-related software.
Preferred
Knowledge of music and performing arts studies.
Preferred
Ability to maintain confidentiality of information.
Required
Excellent organizational skills to establish and maintain efficient office systems.
Required
Demonstrated ability to plan and execute projects involving complex logistics and time restrictions. Ability to analyze situation or facts and make independent decisions to meet required deadlines.
Required
Ability to independently set priorities and deadlines.
Required
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
06-05-2023
External Posting Date:
Please Note :
chrismaxcer.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, chrismaxcer.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
Under general supervision of the IDP Chair and Manager of Music Industry IDP, the incumbent will provide high level administrative support for the Chair and Core Faculty, program areas and research center. Major duties include manage course scheduling and catalog updates, comprehensive calendaring of chair's activities and departmental events, interface with students, faculty, artists, senior university officials, and music industry executives, scheduling and agendas of official meetings of the Core Faculty and Affiliated Faculty, assist with the development and implementation of long-range planning, and serve as Department liaison for general inquiries. The incumbent will manage logistics and process necessary reimbursements and payments for several events throughout the year, including but not limited to conferences, capstone events, masterclasses, summer intensives, guest artists, and residencies. Logistics include but are not limited to booking travel, entertainment details, getting necessary bids, working directly with vendors and participants, etc. They will help support student-run professional activities, including but not limited to record labels, performing groups, entrepreneurial activities, and venue management. They will also assist in the composition and editing of reports, and manage the distribution of electronic communications to students and faculty. Additional duties include: create, update, and maintain a standard operating procedures manual and faculty onboarding training materials, provide support for faculty recruitment and advancement, and, maintain and update departmental website and other public-facing media. They will also assist with special projects as needed.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
17
Records
Qualifications
Required/Preferred
Excellent oral and written communication skills with the ability to explain complex policies and procedures at various organizational levels.
Required
Demonstrated skill in writing concise descriptive correspondence and reports using excellent grammar, punctuation, and syntax Skill in balancing multiple priorities and the flexibility to work with changing priorities and constant interruptions without sacrificing quality and accuracy.
Required
Skill in setting priorities that accurately reflect relative importance of job responsibilities.
Required
Ability to interface effectively and professionally with high level campus administrators as well as faculty, students, departmental staff and the general public.
Required
Skill in analyzing information, problems, situations, practices and procedures in order to formulate logical and objective conclusions.
Required
Ability to plan and execute programs and projects involving complex logistics and time restrictions.
Required
Skill in working independently and successfully following through on assignments with minimal direction.
Required
Ability to establish and maintain cooperative working relationships with people at all levels of the University.
Required
Demonstrated high level of skill in using a PC in a Windows
environment including word processing, spreadsheets,
databases, internet browsers and email applications.
Required
Familiarity with University systems, including Student Information Systems, Curriculum Scheduling (via OASIS scheduling system), Purchasing and Accounts Payable System (Bruin Buy), Travel System (Concur) or ability to learn.
Preferred
Knowledge of University academic personnel policies and procedures; Academic Personnel certificate preferred.
Preferred
Familiarity with HTML source code, content management software, Adobe Photoshop, WordPress, and other web-related software.
Preferred
Knowledge of music and performing arts studies.
Preferred
Ability to maintain confidentiality of information.
Required
Excellent organizational skills to establish and maintain efficient office systems.
Required
Demonstrated ability to plan and execute projects involving complex logistics and time restrictions. Ability to analyze situation or facts and make independent decisions to meet required deadlines.
Required
Ability to independently set priorities and deadlines.
Required
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
06-05-2023
External Posting Date:
Please Note :
chrismaxcer.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, chrismaxcer.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.