Clerk I-Records Job at Health & Human Services Comm
Health & Human Services Comm San Antonio, TX 78223
$1,987 - $2,640 a month
Clerk I-Records
Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.
The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers
The state of Texas offers many benefits to employees. HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments. We also offer excellent health benefits, a lifetime monthly retirement annuityas well as 401(k) and 457 Programs under the Employees Retirement System of Texas.
If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!
Clerk I performs routine medical records clerical work, in order to support the Individuals’ Records functions. Work involves securing legal documents and Medical Records; handling and transporting medical records; filing, sorting and retrieving legal reports; and protecting the confidentiality of Individuals’ records. Ensures implementation of and promotes compliance with the Recordkeeping Policy. Ensures all records are organized and provides readily access to information relevant to Individuals’ status and supports/services, in compliance with the IRIS Crosswalk. Clerk I works under moderate supervision of the Individual Records Manager with limited latitude for the use of initiative and independent judgement.
Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.
The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers
The state of Texas offers many benefits to employees. HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments. We also offer excellent health benefits, a lifetime monthly retirement annuityas well as 401(k) and 457 Programs under the Employees Retirement System of Texas.
If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!
Clerk I performs routine medical records clerical work, in order to support the Individuals’ Records functions. Work involves securing legal documents and Medical Records; handling and transporting medical records; filing, sorting and retrieving legal reports; and protecting the confidentiality of Individuals’ records. Ensures implementation of and promotes compliance with the Recordkeeping Policy. Ensures all records are organized and provides readily access to information relevant to Individuals’ status and supports/services, in compliance with the IRIS Crosswalk. Clerk I works under moderate supervision of the Individual Records Manager with limited latitude for the use of initiative and independent judgement.
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Clerk I sorts, alphabetizes and files legal documents into the centralized Medical Record, to provide all available information for review, within two (2) working days. Purges documents from medical records, according to the department Active Record Order Guidelines (AROG) and retention schedule. Performs qualitative and quantitative record audits to identify timeliness and quality of documentation, using both the analysis tool provided by Unified Records Department, the facility, and IRIS (Integrated Resident Information System).
Corresponds with multiple departments regarding documentation pertaining to Records and MATS Audit. Prepares inactive documents and inactive medical records for off-facility storage, by following the HHSC State Supported Living Center storage guidelines and procedures. Initiates and assembles medical records for new admissions, returns from community placement and transfers with reassignments to provide a complete history of services. Reviews medical records content to identify any misfiles in Active Record and that the appropriate ISP (Individual Support Plan) to ISP (Individual Support Plan) purging has been performed according to AROG. Mends and repairs pages in the medical record to protect the preservation of legal documents. Prepares, assembles and prints from facility EHR, Mortality Review Files in chronological order within (3) working days of expiration for committee review, using the Mortality Review Files templates. Provide clerical support to main office in absence of the Supervisor to ensure daily operations of the Medical Records Department.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Clerk I sorts, alphabetizes and files legal documents into the centralized Medical Record, to provide all available information for review, within two (2) working days. Purges documents from medical records, according to the department Active Record Order Guidelines (AROG) and retention schedule. Performs qualitative and quantitative record audits to identify timeliness and quality of documentation, using both the analysis tool provided by Unified Records Department, the facility, and IRIS (Integrated Resident Information System).
Corresponds with multiple departments regarding documentation pertaining to Records and MATS Audit. Prepares inactive documents and inactive medical records for off-facility storage, by following the HHSC State Supported Living Center storage guidelines and procedures. Initiates and assembles medical records for new admissions, returns from community placement and transfers with reassignments to provide a complete history of services. Reviews medical records content to identify any misfiles in Active Record and that the appropriate ISP (Individual Support Plan) to ISP (Individual Support Plan) purging has been performed according to AROG. Mends and repairs pages in the medical record to protect the preservation of legal documents. Prepares, assembles and prints from facility EHR, Mortality Review Files in chronological order within (3) working days of expiration for committee review, using the Mortality Review Files templates. Provide clerical support to main office in absence of the Supervisor to ensure daily operations of the Medical Records Department.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of general records management or medical records office procedures.
Ability to transport medical records.
Ability to maintain filling systems.
Ability to use office machines.
Skills in computer applications (Word, Excel & Outlook).
Ability with quality checking documents & detailed oriented.
Ability to communicate verbally and in writing.
Ability to understand and follow verbal and written instructions.
Knowledge of general records management or medical records office procedures.
Ability to transport medical records.
Ability to maintain filling systems.
Ability to use office machines.
Skills in computer applications (Word, Excel & Outlook).
Ability with quality checking documents & detailed oriented.
Ability to communicate verbally and in writing.
Ability to understand and follow verbal and written instructions.
Registration or Licensure Requirements:
None
None
Initial Selection Criteria:
Any combination of education and experience equivalent to high school graduation or GED.
General records management or medical records experience.
Experience with use of medical terminology.
Any combination of education and experience equivalent to high school graduation or GED.
General records management or medical records experience.
Experience with use of medical terminology.
Additional Information:
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/Entities. Males between the ages of 18 – 25 must be registered with the Selective Service.
All State Supported Living Center employees are subject to Random drug testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.
Requisition ID: 567515
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/Entities. Males between the ages of 18 – 25 must be registered with the Selective Service.
All State Supported Living Center employees are subject to Random drug testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.
Requisition ID: 567515
MOS Code:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, 3A1X1. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, 3A1X1. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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