• Experience developing and recommending and managing approved program budgets, including the ability to revise budgets as required by senior management and maintaining budgetary accountability for approved budgets
• Experience writing for professional level audiences expecting work products that adhere fully to grammatical, syntactical, and spelling convention of the English language
• Experience with Microsoft Office products to create documents, spreadsheets, databases, and presentations
• Ability to accurately input and retrieve data, information, and extract as requested
• Ability to learn and adapt to changing computerized systems
• Experience in accurately entering data into computer databases and running summary reports
• Demonstrated event and conference planning and management experience involving up to 250 participants
• Demonstrated experience providing administrative support, particularly for program managers or residents
• Demonstrated problem solving skills, resourcefulness, judgment and discretion to gather complete information, and develop a range of options consistent with policies and procedures
• Demonstrated interpersonal, customer service and oral and written communication skills to effectively interact with individuals
• Ability to listen effectively
• Ability to clarify information in a diplomatic way, ability to acknowledge when the employee needs to gather more information or refer questions to prevent giving incorrect information
• Excellent organizational and analytical skills to identify issues and tasks, to complete appropriate information, documentation, and materials and to keep records and files neat, updated and archives in a systematic order for quick and easy retrieval
• Ability to work with faculty, residents and staff effectively to ensure timely submission of documentation
• Skill to be thorough and accurate with strong attention to detail
• Excellent knowledge of English grammar for editing and proofreading of documents to produce error-free work
• Knowledge of medical terminology
• Demonstrated skill to work in a focused manner on multiple and simultaneous projects, manage numerous interruptions throughout the workday, to coordinate many activities concurrently, shifting priorities appropriately, reacting to change effectively and maintaining accuracy and efficiency while meeting deadlines
• Demonstrated ability to initiate necessary actions, work without direct supervision and decide when to request clarification.
• Initiative, flexibility, and the ability to work from a plan, incorporate new information as necessary and change direction when appropriate
• Ability to maintain composure for effective performance under heavy workload and multiple deadlines
• Ability to effectively receive assignments from multiple individuals with different work styles
• Skills to impart information and give instructions in a clear and precise manner
• Math skills to compile data, perform addition, subtraction, multiplication and division for statistical data
• Skill in coordinating enrollment information with residents such as curriculum, assignment changes and cancellations
• Ability to demonstrate responsibility for effect on others by respecting others’ opinions and ideas, and maintain harmonious relationships with others
• Ability to maintain a professional manner of interaction conducive to working in a diverse environment
• Ability to work as part of a team, to be flexible and to work with others to meet departmental goals
• Demonstrated independent decision-making, judgment, initiative and problem-solving skills especially in areas which guidelines and/or policy is not always clear or applicable
• Excellent organizational skills and ability of understand a wide variety of complex activities in order to develop efficient and effective procedures
• Ability to maintain flexibility and to re-arrange plans and procedures as necessary
• Ability to quickly adapt to changing program needs
• Ability to manage multiple complex tasks with changing priorities with meeting strict deadlines
• Excellent communication skills to effectively communicate policies and procedures to the program students, the public, partner agencies and organizations, and other University offices, faculty and staff
• Ability to communication with a diverse population, including physicians, students, residents, support staff, academic professionals, partner agencies and organizations and the public at large
• Excellent typing skills and knowledge of general office procedures
• Ability to learn new software programs as needed
• Ability to use computer hardware such as photography equipment, scanners, laser printers, etc.
• Demonstrated professional skills to work in open areas with regular interruptions and frequent traffic and conversation, while maintaining consistent and accurate work output
• Ability to prioritize workload and take instructions from others
• Ability to be a contributing member of a team
• Ability to work in a medical and academic setting, maintaining professional environment and ensuring strict confidentiality
• Knowledge and skill to create, update and maintain filing systems

• Working hours are Monday-Friday, 8:00 am to 5:00.
• Must be able to work occasional overtime and weekends.
• Mobility to run errands through the campus facilities and meet at community collaborative locations throughout the region.
• This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.
• The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.